The Harassment Policy Acknowledgement Form is a crucial document required for all organizations operating in Malaysia, particularly following the 2022 amendments to the Employment Act which strengthened workplace harassment provisions. This document should be implemented during employee onboarding and updated whenever significant policy changes occur. It serves multiple purposes: ensuring compliance with Malaysian labor laws, protecting both employer and employee rights, documenting the organization's commitment to maintaining a safe workplace, and establishing clear understanding of harassment policies and procedures. The form should be maintained in employee files and can be crucial in demonstrating organizational compliance during audits or investigations.
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1. Employee Information: Section for employee's full name, employee ID, department, and position
2. Policy Reference: Clear reference to the company's full harassment policy document, including its version number and date
3. Policy Summary: Brief overview of key points from the harassment policy, including types of prohibited conduct
4. Reporting Procedures: Summary of how and to whom harassment incidents should be reported
5. Acknowledgment Statement: Clear statement that the employee has read, understood, and agrees to comply with the policy
6. Signature Block: Space for employee signature, date, and witness signature (if required)
1. Training Confirmation: Section confirming completion of harassment prevention training, used when training is mandatory
2. Language Declaration: Statement confirming the employee's understanding of the language used, needed in multilingual workplaces
3. Digital Conduct: Additional section for companies with significant online operations or remote work
4. Industry-Specific Provisions: Special provisions relevant to specific industries (e.g., entertainment, healthcare)
1. Appendix A - Reporting Channels: Detailed list of contact information for reporting harassment, including names and contact details of designated officers
2. Appendix B - Examples of Prohibited Conduct: Specific examples of what constitutes harassment in the workplace
3. Appendix C - Employee Resources: List of support resources available to employees, including counseling services and external help lines
Relevant legal definitions
Harassment
Sexual Harassment
Workplace
Company Premises
Electronic Communications
Working Hours
Complainant
Respondent
Retaliation
Protected Characteristic
Reporting Officer
Investigation Committee
Disciplinary Action
Confidential Information
Work Related Event
Company Policy
Employee
Supervisor
Management
Hostile Environment
Physical Harassment
Verbal Harassment
Visual Harassment
Digital Harassment
Consent
Sexual Harassment
Workplace
Company Premises
Electronic Communications
Working Hours
Complainant
Respondent
Retaliation
Protected Characteristic
Reporting Officer
Investigation Committee
Disciplinary Action
Confidential Information
Work Related Event
Company Policy
Employee
Supervisor
Management
Hostile Environment
Physical Harassment
Verbal Harassment
Visual Harassment
Digital Harassment
Consent
Clauses
Policy Acknowledgment
Definitions of Harassment
Prohibited Conduct
Reporting Procedures
Confidentiality
Non-Retaliation
Investigation Process
Disciplinary Consequences
Training Requirements
Electronic Communications
Third Party Harassment
Documentation Requirements
Duty to Report
False Accusations
Employee Rights
Support Services
Amendments and Updates
Legal Compliance
Signature and Declaration
Definitions of Harassment
Prohibited Conduct
Reporting Procedures
Confidentiality
Non-Retaliation
Investigation Process
Disciplinary Consequences
Training Requirements
Electronic Communications
Third Party Harassment
Documentation Requirements
Duty to Report
False Accusations
Employee Rights
Support Services
Amendments and Updates
Legal Compliance
Signature and Declaration
Relevant Industries
Financial Services
Technology
Manufacturing
Healthcare
Education
Retail
Professional Services
Construction
Hospitality
Transportation
Energy
Public Sector
Telecommunications
Media and Entertainment
Agriculture
Relevant Teams
Human Resources
Legal
Operations
Administration
Sales
Marketing
Information Technology
Finance
Customer Service
Research and Development
Production
Quality Assurance
Facilities Management
Security
Executive Office
Relevant Roles
Chief Executive Officer
Managing Director
Department Manager
Supervisor
HR Manager
HR Executive
Legal Counsel
Administrative Assistant
Project Manager
Team Lead
Sales Representative
Customer Service Representative
Technical Support Specialist
Developer
Engineer
Accountant
Marketing Executive
Operations Manager
Factory Worker
Intern
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