The Document Received Acknowledgement Form is a critical business document used in Malaysian commercial practice to create a clear audit trail of document transmission and receipt. This form becomes necessary whenever important documents, contracts, legal notices, or sensitive materials are exchanged between parties, providing legal protection and operational clarity for both senders and recipients. The form typically includes key information such as document details, receipt date and time, condition of materials, and authorized signatures. Governed by Malaysian law, including the Contracts Act 1950 and Evidence Act 1950, this document can serve as crucial evidence in legal proceedings and helps organizations maintain proper documentation practices. It's particularly important in situations involving confidential information, legal documents, or time-sensitive materials where proof of receipt is essential.
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1. Document Details: Clearly identifies the document(s) being acknowledged, including title, date, reference numbers, and number of pages
2. Sender Information: Details of the party who sent the document, including name, designation, and organization
3. Recipient Information: Details of the party acknowledging receipt, including name, designation, and organization
4. Acknowledgment Statement: Clear statement confirming receipt of the specified document(s)
5. Date and Time of Receipt: Specific date and time when the document was received
6. Signature Block: Space for signature, name, and date of acknowledgment by the receiving party
1. Condition of Documents: Used when there's a need to confirm the physical condition or completeness of received documents
2. Confidentiality Statement: Include when acknowledging receipt of confidential or sensitive documents
3. Delivery Method: Used when the method of delivery needs to be recorded (e.g., courier, registered mail, hand delivery)
4. Special Instructions: For cases where specific handling or processing instructions need to be acknowledged
5. Copy Distribution: When copies of the acknowledgment need to be sent to multiple parties
1. Schedule A - Document List: Detailed list of multiple documents being acknowledged when there are too many to list in the main form
2. Schedule B - Delivery Details: Detailed information about the delivery, including tracking numbers, courier details, and delivery timestamps
3. Appendix 1 - Authorization: When the person signing is doing so on behalf of someone else, includes authorization documentation
Relevant legal definitions
Clauses
Relevant Industries
Legal Services
Financial Services
Government
Healthcare
Education
Manufacturing
Construction
Real Estate
Technology
Telecommunications
Professional Services
Energy
Transportation
Retail
Insurance
Relevant Teams
Administration
Legal
Compliance
Operations
Records Management
Facilities
Mail Services
Reception
Risk Management
Corporate Secretariat
Document Control
Relevant Roles
Administrative Assistant
Legal Secretary
Document Controller
Records Manager
Office Manager
Compliance Officer
Legal Counsel
Corporate Secretary
Facilities Manager
Operations Manager
Executive Assistant
Mailroom Supervisor
Reception Manager
Risk Manager
Department Head
Project Coordinator
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