A Letter To Confirm Payment Received is an essential business document used in Malaysian commercial practice when one party needs to formally acknowledge the receipt of payment from another party. This document is particularly important in maintaining clear financial records and preventing future payment disputes. Under Malaysian law, such confirmation letters can serve as documentary evidence in legal proceedings and are often required for audit purposes, tax documentation, and business record-keeping. The letter should be drafted in compliance with Malaysian legislation, including the Contracts Act 1950 and Evidence Act 1950, and typically includes critical information such as payment amount, date received, payment method, and transaction purpose. It's commonly used in both business-to-business and business-to-individual transactions, providing both parties with legal certainty regarding the completion of payment obligations.

1. Letter Date and Reference Number: Current date and any reference number for filing/tracking purposes

2. Recipient Details: Full name and address of the person/entity to whom the confirmation is being sent

3. Subject Line: Clear indication that this is a payment confirmation, including relevant reference numbers or invoice details

4. Payment Details: Specific amount received, date of receipt, payment method, and any reference numbers

5. Confirmation Statement: Formal statement confirming receipt of payment and that it has been processed

6. Purpose of Payment: Clear description of what the payment was for (e.g., specific invoice, service, or goods)

7. Signatory Details: Name, title, and signature of the authorized person confirming receipt