Employment History Form for Malaysia

Employment History Form Template for Malaysia

A comprehensive employment documentation form designed for use in Malaysia that complies with local employment laws, including the Employment Act 1955 and Personal Data Protection Act 2010. This document serves as an official record of an employee's professional history, capturing essential information about current and previous employment, educational background, skills, and professional qualifications. It includes mandatory sections for personal information and employment details, along with optional sections for specific circumstances, ensuring a complete professional profile while maintaining compliance with Malaysian regulatory requirements.

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What is a Employment History Form?

The Employment History Form is a fundamental human resources document used in Malaysian employment contexts to maintain accurate records of employees' professional backgrounds and qualifications. This form is typically completed during the onboarding process or when updating employee records, serving as a crucial reference document for employment verification, career progression, and compliance purposes. It aligns with requirements set forth in Malaysian employment legislation, including the Employment Act 1955 and Personal Data Protection Act 2010, collecting information about an individual's work experience, educational background, skills, and professional certifications. The document plays a vital role in maintaining accurate employment records, facilitating background checks, and supporting human resource management decisions while ensuring compliance with local regulatory requirements.

What sections should be included in a Employment History Form?

1. Personal Information: Basic details including full name, IC number, passport number (for foreigners), date of birth, and contact information

2. Current Employment Details: Information about current position, department, employee ID, and date of joining

3. Previous Employment Record: Chronological list of previous employment positions, including company names, positions held, dates of employment, and reasons for leaving

4. Education Background: Details of academic qualifications, professional certifications, and relevant training

5. Skills and Competencies: List of relevant professional skills, technical competencies, and language proficiencies

6. Declaration: Employee's declaration confirming the accuracy of provided information and consent for verification

7. Verification Section: Space for HR department to verify the information and add relevant notes

What sections are optional to include in a Employment History Form?

1. Military Service: Details of military service if applicable, including duration and rank

2. Professional Memberships: Information about membership in professional bodies or associations

3. Awards and Achievements: Notable professional achievements and recognition received

4. Overseas Work Experience: Specific section for detailing international work experience

5. Gap Period Explanation: Section to explain any significant gaps in employment history

6. References: Contact information for professional references

What schedules should be included in a Employment History Form?

1. Supporting Documents Checklist: List of required documents to be attached such as certificates, previous employment letters, etc.

2. Employment Verification Authorization: Authorization form for contacting previous employers

3. Confidentiality Agreement: Agreement regarding the confidential handling of employment history information

4. Document Authentication Record: Record of document verification processes and outcomes

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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Energy and Utilities

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Human Resources

Compliance

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HR Manager

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Recruitment Specialist

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Talent Acquisition Manager

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What is a Employment History Form?

What sections should be included in a Employment History Form?

What sections are optional to include in a Employment History Form?

What schedules should be included in a Employment History Form?

Authors

Alex Denne

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