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Data Subject Request Form

Data Subject Request Form Template for Malaysia

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Key Requirements PROMPT example:

Data Subject Request Form

"I need a Data Subject Request Form for my e-commerce company based in Kuala Lumpur, with specific sections for handling customer data deletion requests and cross-border data transfers to our Singapore office, to be implemented by March 2025."

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Document background
The Data Subject Request Form is a crucial document required for compliance with Malaysia's Personal Data Protection Act 2010 (PDPA). It serves as the formal mechanism through which individuals can exercise their rights regarding their personal data held by organizations. The form is designed to capture all necessary information required by the PDPA, including the data subject's identity, the nature of their request, and any supporting documentation. Organizations must make this form available to data subjects and process requests within the statutory timeframe of 21 days. The document is essential for maintaining transparency and accountability in personal data processing activities while ensuring proper verification and documentation of data subject requests.
Suggested Sections

1. Data Subject Information: Collection of personal details necessary to identify the data subject, including full name, ID number, contact information, and proof of identity requirements

2. Request Type: Clear options for the type of request being made (access, correction, deletion, restriction, data portability, etc.) with checkboxes or similar selection mechanism

3. Request Details: Space for the data subject to provide specific details about their request, including what personal data is involved and the desired outcome

4. Identity Verification: Section specifying what identity documents must be submitted with the form to verify the requestor's identity

5. Declaration: Statement confirming the truth of information provided and understanding of the process, including signature and date

6. Processing Information: Information about how the request will be processed, including timeframes and potential costs

Optional Sections

1. Representative Authorization: Section to be included when the request is made by someone acting on behalf of the data subject, requiring details of the representative and proof of authorization

2. Specific Data Categories: Additional section for requests involving sensitive personal data categories as defined under PDPA 2010

3. Cross-Border Transfer Details: Section to be included when the request involves personal data transferred across borders

4. Urgency Declaration: Optional section for cases where expedited processing is requested, requiring justification for urgency

Suggested Schedules

1. Schedule A: Identity Verification Requirements: Detailed list of acceptable identification documents and requirements for submission

2. Schedule B: Fee Schedule: Information about any applicable fees for different types of requests and payment methods

3. Schedule C: Privacy Notice: Privacy notice explaining how the information provided in the form will be processed

4. Appendix 1: Guidance Notes: Detailed instructions on how to complete the form and what to expect after submission

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Financial Services

Healthcare

Retail

Technology

Education

Telecommunications

Insurance

E-commerce

Professional Services

Manufacturing

Hospitality

Government Services

Real Estate

Transportation

Media and Entertainment

Relevant Teams

Legal

Compliance

Data Protection

Information Security

Risk Management

Customer Service

Operations

IT Security

Privacy Office

Information Management

Records Management

Relevant Roles

Data Protection Officer

Privacy Manager

Compliance Officer

Legal Counsel

Information Security Manager

Risk Manager

Customer Service Manager

Operations Manager

IT Security Officer

Chief Privacy Officer

Chief Compliance Officer

Chief Legal Officer

Data Protection Executive

Privacy Analyst

Compliance Analyst

Industries
Personal Data Protection Act 2010 (PDPA): Malaysia's primary data protection legislation that regulates the processing of personal data in commercial transactions and provides data subjects with specific rights regarding their personal data
Personal Data Protection Regulations 2013: Supplementary regulations to the PDPA that provide more detailed requirements for compliance, including specific provisions for handling data subject requests
Guidelines on Personal Data Protection Notice and Choice Principle: Official guidelines issued by the Personal Data Protection Commissioner providing specific requirements for privacy notices and obtaining consent
Guidelines on Data Security: Guidelines issued by the Personal Data Protection Commissioner addressing security measures for protecting personal data during processing and transmission
ASEAN Framework on Personal Data Protection 2016: Regional framework that provides principles for data protection in ASEAN countries, relevant for cross-border data transfers within the region
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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