The Credit Card Pre Authorization Form is a crucial document used in Malaysian business transactions where merchants need to secure future payments or verify fund availability. This document is particularly relevant in industries such as hospitality, travel, and retail, where businesses need to protect themselves against potential losses while complying with Malaysian financial regulations. The form includes essential details such as the merchant's information, cardholder details, authorization amount, duration of the hold, and terms and conditions. It must comply with Bank Negara Malaysia guidelines, the Financial Services Act 2013, and the Personal Data Protection Act 2010, ensuring proper handling of sensitive financial information while protecting both merchant and customer interests.
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1. Merchant Information: Details of the business requesting the pre-authorization, including registered business name, address, and merchant ID
2. Cardholder Information: Customer's full name, billing address, and contact details as they appear on the credit card
3. Card Details: Masked credit card number (showing only last 4 digits), card type, expiration date, and cardholder name on card
4. Authorization Details: Specific amount to be pre-authorized, purpose of the pre-authorization, and duration of the hold
5. Terms and Conditions: Standard terms governing the pre-authorization, including the merchant's rights and cardholder's obligations
6. Data Protection Notice: Statement on how cardholder's data will be processed and protected in compliance with PDPA 2010
7. Authorization Statement: Clear statement of what the cardholder is agreeing to and authorizing
8. Signature Block: Space for cardholder signature, date, and merchant acknowledgment
1. Recurring Authorization: Additional terms for recurring pre-authorizations, used when the merchant needs regular holds on the card
2. Multiple Card Authorization: Section for authorizing multiple cards, used when customer wants to provide backup payment methods
3. Cancellation Policy: Specific terms regarding cancellation of the pre-authorization, used particularly in hospitality or rental industries
4. Foreign Currency Declaration: Required when transaction may be processed in multiple currencies or involves foreign currency conversion
1. Schedule A - Fee Schedule: Breakdown of any additional fees or charges that may apply to the pre-authorization
2. Schedule B - Authorization Terms: Detailed terms and conditions specific to the type of pre-authorization being requested
3. Appendix 1 - Privacy Policy: Detailed privacy policy and data protection measures in compliance with PDPA 2010
4. Appendix 2 - Dispute Resolution Procedures: Process for handling disputes or unauthorized charges related to the pre-authorization
Relevant legal definitions
Clauses
Relevant Industries
Hospitality
Travel and Tourism
Retail
Car Rental
Event Management
Professional Services
Property Rental
Healthcare
Education
Entertainment
Relevant Teams
Finance
Legal
Compliance
Front Office
Operations
Sales
Customer Service
Risk Management
Revenue Management
Accounts Receivable
Relevant Roles
Finance Manager
Revenue Manager
Accounts Receivable Specialist
Hotel Manager
Retail Store Manager
Compliance Officer
Legal Counsel
Customer Service Manager
Sales Manager
Operations Manager
Reservations Manager
Credit Controller
Risk Management Officer
Front Office Manager
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