A Board Resolution for Membership is a crucial corporate governance document used in Malaysian companies when approving new members or shareholders, or when documenting changes in existing memberships. This document is essential for compliance with the Companies Act 2016 and Malaysian corporate governance requirements. It is typically required when admitting new shareholders, approving share transfers, converting member status, or implementing changes in membership structure. The resolution must include specific details about the meeting (date, time, location), confirm quorum requirements were met, list attending directors, and clearly state the board's decision regarding the membership matter. The document serves as official evidence of the board's approval and becomes part of the company's permanent records, often requiring submission to relevant regulatory bodies or registration with the Companies Commission of Malaysia (SSM).
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1. Title and Company Information: Formal title of the resolution, company name, registration number, and registered address
2. Date and Venue: Date, time, and location of the board meeting where the resolution was passed
3. Present Directors: List of directors present at the meeting, including the chairperson
4. Quorum Confirmation: Statement confirming that quorum requirements were met as per company constitution
5. Background: Brief context explaining the purpose of the resolution regarding membership
6. Resolution Details: Specific details of the membership resolution, including member details and terms
7. Declaration: Formal statement of the board's decision regarding the membership
8. Execution: Signature section for chairman/company secretary to certify the resolution
1. Recitals: Additional background information when complex circumstances need explanation
2. Special Conditions: Any specific conditions or requirements attached to the membership approval
3. Voting Results: Detailed breakdown of the voting results when specifically required
4. Notice of Meeting: Reference to the notice of meeting when relevant to establish proper procedure
5. Related Resolutions: References to other related resolutions when membership approval is part of a larger corporate action
1. Member Details Schedule: Detailed information about the new member including personal/corporate information
2. Terms of Membership: Specific terms, rights, and obligations associated with the membership
3. Supporting Documents: List of relevant documents reviewed by the board in making their decision
4. Share Certificate Details: If applicable, details of share certificates to be issued
5. Constitutional Requirements: Relevant excerpts from company constitution regarding membership procedures
Relevant legal definitions
Clauses
Relevant Industries
Financial Services
Professional Services
Manufacturing
Technology
Real Estate
Healthcare
Education
Retail
Construction
Energy
Telecommunications
Non-Profit Organizations
Transportation
Agriculture
Relevant Teams
Legal
Corporate Secretariat
Compliance
Corporate Governance
Board Administration
Executive Office
Administrative Services
Shareholder Services
Relevant Roles
Company Secretary
Corporate Secretary
Board Director
Chairman of the Board
Managing Director
Chief Executive Officer
Legal Counsel
Corporate Governance Officer
Compliance Officer
Chief Legal Officer
Board Committee Member
Administrative Officer
Shareholder Relations Manager
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