Legal Templates
Acknowledgement Of Purchase Order

Acknowledgement Of Purchase Order for Malaysia

Acknowledgement Of Purchase Order Template for Malaysia

A formal business document used in Malaysian commercial transactions that confirms the receipt and acceptance of a purchase order from a buyer. This document serves as a legally binding confirmation under Malaysian contract law, particularly the Contracts Act 1950 and Sale of Goods Act 1957, that the supplier has received, reviewed, and accepted the terms and conditions specified in the purchase order. It typically includes confirmation of pricing, delivery schedules, product specifications, and any special terms or conditions, providing a clear record of the agreed-upon commercial terms between the parties.

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What is a Acknowledgement Of Purchase Order?

The Acknowledgement of Purchase Order is a critical document in Malaysian business transactions that serves as a formal response to a received purchase order. This document is commonly used when a supplier wants to formally confirm their acceptance of a buyer's purchase order and the associated terms and conditions. Under Malaysian law, particularly the Contracts Act 1950 and the Sale of Goods Act 1957, this acknowledgment can form part of the contractual documentation between parties. It typically includes essential details such as order specifications, delivery timelines, pricing confirmation, and any specific terms or variations from the original purchase order. The document helps prevent misunderstandings and provides clear evidence of the agreed terms, making it valuable for both legal compliance and business record-keeping purposes.

What sections should be included in a Acknowledgement Of Purchase Order?

1. Header Information: Company letterhead, date, reference numbers, and addressee details

2. Purchase Order Reference: Clear identification of the purchase order being acknowledged, including PO number and date received

3. Confirmation Statement: Express acknowledgment of receipt and acceptance of the purchase order

4. Order Details Confirmation: Confirmation of key order elements including quantities, prices, specifications, and delivery terms

5. Delivery Timeline: Confirmed delivery date or schedule for the ordered items

6. Payment Terms: Restatement or confirmation of the agreed payment terms

7. Closing: Standard closing statement, signature block, and company stamp

What sections are optional to include in a Acknowledgement Of Purchase Order?

1. Special Conditions: Include when there are specific conditions or deviations from the original purchase order that need to be highlighted

2. Quality Assurance Statement: Include for industries or products where quality standards are crucial

3. Warranty Information: Include when specific warranty terms need to be confirmed

4. Change Order Process: Include when there's a need to outline the process for potential future changes to the order

5. Force Majeure Clause: Include when there are specific concerns about potential disruptions to delivery

6. Compliance Statement: Include when dealing with regulated industries or products requiring specific compliance confirmations

What schedules should be included in a Acknowledgement Of Purchase Order?

1. Schedule A - Detailed Product Specifications: Detailed technical specifications or product details when the main document needs to remain concise

2. Schedule B - Delivery Schedule: Detailed delivery timeline for multiple items or complex delivery arrangements

3. Schedule C - Price Breakdown: Detailed breakdown of prices, especially for multiple items or when pricing includes various components

4. Appendix 1 - Terms and Conditions: Standard terms and conditions referenced in the acknowledgment, if not included in the main document

5. Appendix 2 - Quality Certificates: Copies of relevant quality certificates or compliance documents when required

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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Jurisdiction

Malaysia

Publisher

Genie AI

Document Type

Acknowledgement Form

Sector

Corporate Governance

Cost

Free to use
Relevant Industries

Manufacturing

Retail

Wholesale Trade

Construction

Technology

Automotive

Electronics

Food and Beverage

Healthcare

Industrial Equipment

Textiles

Agriculture

Mining

Chemical Industry

Logistics

Relevant Teams

Procurement

Supply Chain

Sales

Operations

Finance

Legal

Administration

Logistics

Order Processing

Commercial Operations

Vendor Management

Relevant Roles

Procurement Manager

Supply Chain Manager

Purchasing Officer

Sales Manager

Account Executive

Contract Administrator

Operations Manager

Business Development Manager

Commercial Director

Finance Manager

Logistics Coordinator

Order Processing Specialist

Vendor Relations Manager

Chief Operating Officer

Administrative Officer

Industries
Contracts Act 1950: The primary legislation governing contract formation, validity, and enforcement in Malaysia. It covers essential elements of a contract including offer, acceptance, consideration, and capacity to contract.
Sale of Goods Act 1957: Regulates the sale of goods between parties, defining rights and obligations of buyers and sellers, including conditions and warranties implied in sales contracts.
Electronic Commerce Act 2006: Governs electronic transactions and provides legal recognition of electronic messages in commercial transactions, relevant if the purchase order and acknowledgment are handled electronically.
Goods and Services Tax Act 2014: Addresses tax implications and requirements for commercial transactions, including documentation requirements for business purchases.
Consumer Protection Act 1999: If the transaction involves a consumer, this act provides protection against unfair practices and ensures quality of goods and services.
Price Control and Anti-Profiteering Act 2011: Relevant for ensuring compliance with pricing regulations and fair trading practices in commercial transactions.
Stamp Act 1949: Governs the stamping requirements for certain commercial documents, which may be applicable to purchase orders above certain values.
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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