Beneficial Owner Declaration Form for Malta

Beneficial Owner Declaration Form Template for Malta

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Beneficial Owner Declaration Form

"I need a Beneficial Owner Declaration Form for a newly established Maltese trading company with three individual shareholders, each holding equal shares (33.33%), to be submitted with our company registration in January 2025."

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What is a Beneficial Owner Declaration Form?

The Beneficial Owner Declaration Form is a mandatory compliance document required by Maltese law for all corporate and legal entities registered in Malta. It was introduced to implement EU Anti-Money Laundering Directives and enhance transparency in corporate ownership structures. The form must be submitted to the Malta Business Registry when a company is incorporated, when beneficial ownership changes occur, or when annual returns are filed. It requires detailed information about individuals who own or control more than 25% of an entity, either directly or indirectly, including their personal information, the nature of their control, and supporting documentation. This declaration helps authorities combat money laundering, terrorist financing, and tax evasion while ensuring Malta's compliance with international transparency standards.

What sections should be included in a Beneficial Owner Declaration Form?

1. Declaration Details: Information about the declaration date, type (new/update), and reference numbers

2. Entity Information: Details of the legal entity for which beneficial ownership is being declared, including registration number, legal form, and registered address

3. Beneficial Owner Information: Detailed information about each beneficial owner including full name, date of birth, nationality, residential address, identification document details

4. Nature and Extent of Beneficial Interest: Description of how beneficial ownership is held (direct/indirect shareholding, voting rights, control) and percentage of ownership

5. Declaration of Truth: Formal statement confirming the accuracy of the information provided

6. Data Protection Notice: Information about how the personal data will be processed, stored, and shared as per GDPR requirements

What sections are optional to include in a Beneficial Owner Declaration Form?

1. Senior Managing Official Details: Required when no beneficial owner can be identified or verified, listing details of senior management

2. Chain of Ownership: Required when beneficial ownership is held through multiple layers of ownership or control

3. Trust Structure Details: Required when beneficial ownership involves trust structures, including details of trustees, settlors, and beneficiaries

4. Nominee Declaration: Required when shares are held by nominee shareholders, detailing the ultimate beneficial owner

What schedules should be included in a Beneficial Owner Declaration Form?

1. Schedule 1: Identification Documents: Checklist and copies of required identification documents for beneficial owners

2. Schedule 2: Ownership Structure Chart: Visual representation of the ownership and control structure

3. Schedule 3: Additional Beneficial Owners: Template for declaring multiple beneficial owners if space in main form is insufficient

4. Appendix A: Supporting Documents Checklist: List of required supporting documents and verification of their submission

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

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What is a Beneficial Owner Declaration Form?

What sections should be included in a Beneficial Owner Declaration Form?

What sections are optional to include in a Beneficial Owner Declaration Form?

What schedules should be included in a Beneficial Owner Declaration Form?

Authors

Alex Denne

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