A Request For Proposal (RFP) or Request For Quotation (RFQ) is a critical procurement document used in India when organizations need to procure goods, services, or works through a competitive bidding process. This document type is essential for ensuring transparency, fairness, and value for money in procurement activities, whether in the public or private sector. It contains detailed specifications, evaluation criteria, and terms and conditions that comply with Indian procurement laws and regulations, including the General Financial Rules 2017 and CVC guidelines for public sector procurements. The document helps organizations select qualified suppliers through a structured evaluation process while maintaining compliance with legal requirements and internal procurement policies. It's particularly important for high-value purchases, complex requirements, or when multiple technical and commercial factors need to be evaluated beyond just price.
Your data doesn't train Genie's AI
You keep IP ownership of your information
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.
OR
Let Genie AI's market-leading legal AI identify missing terms, unusual language, compliance issues and more - in just seconds.
Upload your Doc
1. Introduction: Overview of the organization issuing the RFP/RFQ and brief description of the procurement requirement
2. Purpose and Objectives: Detailed explanation of what the organization aims to achieve through this procurement
3. Scope of Work: Detailed specifications of goods/services required, including quantities, quality standards, and delivery requirements
4. Eligibility Criteria: Minimum qualifying requirements for bidders, including technical capabilities, financial strength, and past experience
5. Instructions to Bidders: Detailed guidelines on proposal preparation, submission process, and key dates
6. Evaluation Criteria: Methodology and parameters for technical and commercial evaluation of proposals
7. Terms and Conditions: Standard and specific contractual terms that will govern the procurement
8. Submission Requirements: Format and content requirements for technical and commercial proposals
9. Timeline and Deadlines: Key dates including submission deadline, query resolution, and proposal opening
10. Contact Information: Details of contact person(s) for queries and clarifications
1. Pre-Bid Meeting Details: Include when complex requirements necessitate a pre-bid conference with potential suppliers
2. Site Visit Information: Required when physical inspection of site/facilities is necessary for bid preparation
3. Performance Security Requirements: Include for high-value or critical procurements requiring performance guarantees
4. Technical Compliance Matrix: Useful for technical products/services to ensure point-by-point compliance verification
5. Service Level Agreements: Include for service-based procurements requiring specific performance metrics
6. Environmental Requirements: Include when procurement has specific environmental impact considerations
7. Local Content Requirements: Include when procurement falls under Make in India or similar local content policies
8. Consortium Guidelines: Include when consortium/joint venture bids are permitted
1. Schedule A - Technical Specifications: Detailed technical requirements and specifications of goods/services
2. Schedule B - Price Format: Standardized format for price quotation to ensure comparable commercial bids
3. Schedule C - Qualification Forms: Templates for submitting company information and eligibility credentials
4. Schedule D - Proposal Forms: Standard forms for technical and commercial proposal submission
5. Appendix 1 - Draft Contract: Sample contract terms that will be executed with the selected bidder
6. Appendix 2 - Performance Bank Guarantee Format: Standard format for submission of performance security
7. Appendix 3 - Declaration Formats: Templates for various declarations including non-blacklisting, no conflict of interest
8. Appendix 4 - Experience Certificate Format: Template for submission of past experience details
Relevant legal definitions
Acceptance
Addendum
Authorized Representative
Bid
Bidder
Bid Security
Bid Validity Period
Confidential Information
Contract
Consortium
Corrigendum
Deadlines
Deliverables
Due Date
Earnest Money Deposit (EMD)
Effective Date
Eligible Bidder
Evaluation Committee
Force Majeure
Goods
Issuing Authority
Letter of Award (LOA)
Local Content
Manufacturer
MSMEs
Notification of Award
Performance Security
Pre-Bid Meeting
Price Bid
Project
Proposal
Purchase Order
Purchaser
Quality Standards
Request for Proposal (RFP)
Request for Quotation (RFQ)
Scope of Work
Services
Site
Specifications
Submission Deadline
Supplier
Technical Bid
Terms and Conditions
Timeline
Vendor
Work Order
Addendum
Authorized Representative
Bid
Bidder
Bid Security
Bid Validity Period
Confidential Information
Contract
Consortium
Corrigendum
Deadlines
Deliverables
Due Date
Earnest Money Deposit (EMD)
Effective Date
Eligible Bidder
Evaluation Committee
Force Majeure
Goods
Issuing Authority
Letter of Award (LOA)
Local Content
Manufacturer
MSMEs
Notification of Award
Performance Security
Pre-Bid Meeting
Price Bid
Project
Proposal
Purchase Order
Purchaser
Quality Standards
Request for Proposal (RFP)
Request for Quotation (RFQ)
Scope of Work
Services
Site
Specifications
Submission Deadline
Supplier
Technical Bid
Terms and Conditions
Timeline
Vendor
Work Order
Clauses
Submission Requirements
Eligibility Criteria
Technical Specifications
Commercial Terms
Evaluation Process
Bid Security
Performance Security
Payment Terms
Delivery Terms
Warranty
Confidentiality
Intellectual Property Rights
Force Majeure
Dispute Resolution
Governing Law
Liability and Indemnification
Termination
Amendment and Modification
Anti-Corruption
Environmental Compliance
Quality Assurance
Documentation Requirements
Insurance
Sub-contracting
Local Content Requirements
Compliance with Laws
Training and Support
Site Access
Health and Safety
Data Protection
Audit Rights
Service Level Requirements
Change Management
Risk Allocation
Price Adjustment
Penalties and Liquidated Damages
Eligibility Criteria
Technical Specifications
Commercial Terms
Evaluation Process
Bid Security
Performance Security
Payment Terms
Delivery Terms
Warranty
Confidentiality
Intellectual Property Rights
Force Majeure
Dispute Resolution
Governing Law
Liability and Indemnification
Termination
Amendment and Modification
Anti-Corruption
Environmental Compliance
Quality Assurance
Documentation Requirements
Insurance
Sub-contracting
Local Content Requirements
Compliance with Laws
Training and Support
Site Access
Health and Safety
Data Protection
Audit Rights
Service Level Requirements
Change Management
Risk Allocation
Price Adjustment
Penalties and Liquidated Damages
Relevant Industries
Information Technology
Manufacturing
Construction
Healthcare
Education
Energy
Telecommunications
Financial Services
Infrastructure
Defense
Public Sector
Retail
Transportation and Logistics
Professional Services
Research and Development
Relevant Teams
Procurement
Supply Chain
Finance
Legal
Compliance
Technical Evaluation
Project Management
Operations
Risk Management
Vendor Management
Relevant Roles
Procurement Manager
Supply Chain Director
Chief Financial Officer
Technical Specialist
Project Manager
Legal Counsel
Compliance Officer
Contract Manager
Category Manager
Vendor Relations Manager
Bid Manager
Operations Director
Quality Assurance Manager
Risk Manager
Chief Technology Officer
Find the exact document you need
Agency Request For Proposal
An Indian jurisdiction document for soliciting detailed proposals from potential agency partners, including technical and commercial requirements under Indian procurement laws.
find out more
Technical Proposal For Consultancy Services
A technical consultancy service proposal document governed by Indian law that details professional services, methodologies, and solutions for specific technical requirements.
find out more
Technical Proposal For (Consultancy)
A comprehensive technical and commercial proposition for consulting services in India, outlining proposed solutions, methodologies, and terms while ensuring compliance with Indian regulations.
find out more
Technical And Financial Proposal For (Consultancy)
An Indian law-governed proposal document outlining technical solutions and financial terms for consultancy services, combining professional expertise with commercial considerations.
find out more
Request For Proposal Request For Quotation
An Indian law-governed procurement document used to solicit detailed technical and commercial proposals from potential suppliers, ensuring compliance with Indian procurement regulations.
find out more
Request For Proposal Marketing Services
An Indian law-compliant Request for Proposal document for soliciting and evaluating marketing service providers, governed by the Indian Contract Act and related regulations.
find out more
Request For Proposal (Finance)
An Indian-law compliant Request For Proposal template for financial services procurement, incorporating key regulatory requirements and industry standards.
find out more
Proposal Request (Construction)
An Indian law-compliant Request for Proposal (RFP) document that solicits detailed proposals from construction companies for specific construction projects.
find out more
Proposal For Quotation
A formal commercial document under Indian law that outlines terms, specifications, and pricing for proposed goods or services.
find out more
Request For Proposal (Technology)
A formal document used in India to solicit proposals from technology vendors, compliant with Indian contract law and IT regulations.
find out more
Request For Proposal (Construction)
An Indian construction procurement document used to solicit detailed technical and financial proposals from contractors, compliant with Indian construction laws and regulations.
find out more
Payroll Services Proposal
A detailed payroll services proposal document compliant with Indian regulatory requirements, outlining service scope, implementation approach, and pricing structure.
find out more
Construction Management Services Proposal
A formal proposal document outlining construction management services, terms, and conditions under Indian law and construction regulations.
find out more
Proposal For Construction Services
A formal construction services proposal document compliant with Indian contract law and construction regulations, outlining project scope, methodology, and commercial terms.
find out more
General Contractor RFP
An Indian-law compliant RFP document for soliciting and evaluating general contractor bids for construction projects.
find out more
Proposal For Design Services
A commercial document outlining design services, deliverables, and terms under Indian law, used by design professionals to propose solutions to potential clients.
find out more
Request For Proposal Security Guard Services
An RFP template for security guard services procurement in India, ensuring compliance with PSARA 2005 and related regulations.
find out more
Design Build Proposal
A contractual document under Indian law combining design and construction services for project delivery, outlining technical, commercial, and legal obligations of the design-build contractor.
find out more
Proposal For Advertising Services
An Indian law-compliant proposal document outlining advertising services, terms, and commercial conditions for potential clients.
find out more
Formal Request For Proposal
An Indian law-compliant Request for Proposal (RFP) document used to formally solicit detailed proposals from potential vendors or service providers.
find out more
Design And Build Proposal
A consolidated proposal for design and construction services in India, combining technical specifications and commercial terms under Indian construction law.
find out more
Standard Request For Proposal
A formal document under Indian law that solicits detailed proposals from potential vendors, outlining project requirements and evaluation criteria.
find out more
Request For Proposal Design Services
An Indian-compliant Request for Proposal (RFP) document for soliciting and evaluating design services proposals from qualified professionals and firms.
find out more
Proposal For Recruitment Services
A formal proposal document for recruitment services in India, outlining service scope, methodology, and commercial terms in compliance with Indian law.
find out more
IT Audit Proposal
An Indian law-governed proposal document outlining the terms and conditions for conducting an IT audit, including scope, methodology, and commercial terms.
find out more
Design Request For Proposal
A formal solicitation document for design services under Indian law, outlining project requirements and evaluation criteria for competitive bidding.
find out more
Design Build Request For Proposal
An Indian jurisdiction Design Build RFP document that combines design and construction procurement requirements while ensuring compliance with local regulations and procurement guidelines.
find out more
Request For Proposal For It Services
A formal solicitation document for IT services under Indian law, outlining technical requirements and inviting vendor proposals in compliance with Indian IT and contract regulations.
find out more
Snow Removal Request For Proposal
An RFP template for snow removal services in Indian jurisdictions, primarily focused on Himalayan regions, compliant with Indian contract and procurement laws.
find out more
Vendor Request For Proposal
An Indian law-compliant procurement document that formally requests detailed proposals from potential vendors for specific goods or services.
find out more
Forensic Audit RFP
A comprehensive RFP template for engaging forensic audit services in India, compliant with Indian regulatory requirements and professional standards.
find out more
Temporary Staffing Proposal
A proposal document for temporary staffing services in India, outlining service terms and ensuring compliance with Indian labor laws.
find out more
Land Survey Proposal
A technical and commercial proposal for land surveying services in India, outlining scope, methodology, and terms while complying with Indian surveying regulations.
find out more
Creative Services Proposal
An Indian law-compliant proposal document outlining creative professional services, including scope, deliverables, and commercial terms.
find out more
Engineering Services Proposal
An Indian law-governed proposal document outlining engineering services terms, scope, and commercial conditions between service provider and client.
find out more
Appraisal RFP
An Indian-law compliant RFP template for soliciting professional appraisal services, incorporating local regulatory requirements and industry standards.
find out more
Vulnerability Assessment RFP
An Indian jurisdiction RFP template for soliciting vulnerability assessment services, aligned with local IT regulations and security standards.
find out more
RFP For Evaluation Services
An Indian-compliant RFP document for soliciting professional evaluation services, following Indian procurement regulations and GFR 2017 guidelines.
find out more
IT Audit RFP
An RFP template for IT audit services compliant with Indian regulatory requirements and industry standards.
find out more
Forensic Audit Proposal
An Indian law-governed proposal outlining terms and methodology for conducting a forensic audit investigation, including scope, timeline, and deliverables.
find out more
Genie’s Security Promise
Genie is the safest place to draft. Here’s how we prioritise your privacy and security.
Your documents are private:
We do not train on your data; Genie’s AI improves independently
All data stored on Genie is private to your organisation
Your documents are protected:
Your documents are protected by ultra-secure 256-bit encryption
We are ISO27001 certified, so your data is secure
Organizational security:
You retain IP ownership of your documents and their information
You have full control over your data and who gets to see it
.png)
.png)