This Public Request for Proposal (RFP) template is designed for use by Indian government entities, public sector undertakings, and state-owned enterprises when seeking to procure goods, services, or works through competitive bidding. The document structure ensures compliance with the General Financial Rules (GFR) 2017, Right to Information Act 2005, and other relevant Indian procurement legislation. It incorporates mandatory requirements for public procurement in India, including transparency provisions, anti-corruption measures, and evaluation methodologies. The template is particularly useful for high-value procurements requiring detailed technical specifications, comprehensive evaluation criteria, and formal contractual frameworks. It includes necessary provisions for e-procurement as per the Information Technology Act and incorporates Make in India policy considerations where applicable.
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1. Notice Inviting Tender: Official announcement of the RFP including issuing authority and basic details
2. Bid Data Sheet: Key information including important dates, submission details, and contact information
3. Instructions to Bidders: Detailed guidelines on bid preparation, submission requirements, and procurement process
4. Eligibility Criteria: Minimum qualifying requirements for bidders including technical, financial, and experience criteria
5. Scope of Work: Detailed description of the required goods/services, deliverables, and performance standards
6. Technical Specifications: Detailed technical requirements and standards that must be met
7. Bid Evaluation Criteria: Methodology and criteria for technical and commercial evaluation of bids
8. General Conditions: Standard terms and conditions applicable to all bidders
9. Special Conditions: Project-specific terms and conditions
10. Price Bid Format: Standardized format for submitting commercial proposals
11. Contract Terms: Terms and conditions that will apply to the successful bidder
1. Pre-Qualification Criteria: Used for complex procurements requiring two-stage bidding process
2. Industry-Specific Compliance Requirements: Include when procurement involves regulated industries or special compliance needs
3. Environmental Requirements: Include when project has significant environmental impact considerations
4. Local Content Requirements: Include when procurement falls under Make in India or similar local content policies
5. Quality Assurance Requirements: Include for complex technical procurements requiring specific quality standards
6. Training Requirements: Include when vendor needs to provide training as part of deliverables
7. Transition and Exit Management: Include for long-term service contracts requiring handover provisions
1. Technical Submission Forms: Templates for technical proposal submission including compliance statements
2. Financial Submission Forms: Templates for price schedules and financial proposals
3. Format for Bank Guarantees: Templates for bid security and performance bank guarantees
4. Detailed Technical Specifications: Comprehensive technical requirements and specifications
5. Service Level Agreement Template: Detailed service levels and performance metrics
6. Integrity Pact Format: Standard format for anti-corruption undertaking
7. Past Experience Format: Template for submitting details of relevant past projects
8. Resource Deployment Plan Template: Format for providing proposed team structure and deployment schedule
9. Compliance Matrix: Template for indicating compliance to each requirement
Relevant legal definitions
Accepting Authority
Bid
Bid Security
Bidder
Competent Authority
Consortium
Contract
Contract Value
Day
Defect Liability Period
Deliverables
Due Date
e-Procurement
Effective Date
Eligible Bidder
Force Majeure
Good Industry Practice
Government
Intellectual Property Rights
Letter of Acceptance
Local Content
Material Adverse Effect
Notice
Performance Security
Pre-Qualification
Procurement Entity
Project
Proposal
Purchase Order
Qualifying Criteria
Request for Proposal
Response
Services
Site
Specifications
Sub-Contractor
Successful Bidder
Technical Proposal
Tender
Term
Time for Completion
Work Order
Works
Bid
Bid Security
Bidder
Competent Authority
Consortium
Contract
Contract Value
Day
Defect Liability Period
Deliverables
Due Date
e-Procurement
Effective Date
Eligible Bidder
Force Majeure
Good Industry Practice
Government
Intellectual Property Rights
Letter of Acceptance
Local Content
Material Adverse Effect
Notice
Performance Security
Pre-Qualification
Procurement Entity
Project
Proposal
Purchase Order
Qualifying Criteria
Request for Proposal
Response
Services
Site
Specifications
Sub-Contractor
Successful Bidder
Technical Proposal
Tender
Term
Time for Completion
Work Order
Works
Clauses
Eligibility Criteria
Bid Submission
Bid Security
Performance Security
Technical Specifications
Price and Payment
Evaluation Criteria
Award of Contract
Contract Term
Scope of Work
Deliverables
Timeline
Service Levels
Quality Assurance
Intellectual Property Rights
Confidentiality
Force Majeure
Termination
Dispute Resolution
Governing Law
Anti-Corruption
Compliance
Representations and Warranties
Indemnification
Insurance
Sub-contracting
Assignment
Notices
Amendments
Local Content Requirements
Environmental Compliance
Health and Safety
Labor Laws Compliance
Documentation
Training
Acceptance Testing
Warranty
Maintenance Support
Exit Management
Audit Rights
Data Protection
Conflict of Interest
Performance Monitoring
Reporting Requirements
Risk Management
Change Management
Bid Submission
Bid Security
Performance Security
Technical Specifications
Price and Payment
Evaluation Criteria
Award of Contract
Contract Term
Scope of Work
Deliverables
Timeline
Service Levels
Quality Assurance
Intellectual Property Rights
Confidentiality
Force Majeure
Termination
Dispute Resolution
Governing Law
Anti-Corruption
Compliance
Representations and Warranties
Indemnification
Insurance
Sub-contracting
Assignment
Notices
Amendments
Local Content Requirements
Environmental Compliance
Health and Safety
Labor Laws Compliance
Documentation
Training
Acceptance Testing
Warranty
Maintenance Support
Exit Management
Audit Rights
Data Protection
Conflict of Interest
Performance Monitoring
Reporting Requirements
Risk Management
Change Management
Relevant Industries
Information Technology
Infrastructure
Healthcare
Defense
Education
Transportation
Energy
Telecommunications
Construction
Environmental Services
Professional Services
Manufacturing
Research and Development
Relevant Teams
Procurement
Legal
Finance
Operations
Business Development
Government Relations
Compliance
Technical
Project Management
Bid Management
Contract Administration
Relevant Roles
Procurement Manager
Tender Officer
Bid Manager
Public Sector Contract Manager
Government Relations Manager
Compliance Officer
Legal Counsel
Technical Evaluation Officer
Financial Controller
Project Manager
Business Development Manager
Proposal Manager
Chief Financial Officer
Operations Director
Technical Director
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