The General Letter of Authorization for Vehicle Transactions is essential in the Indian legal framework where vehicle-related transactions often require delegation of authority. This document becomes necessary when vehicle owners cannot personally handle vehicle-related matters and need to authorize another person to act on their behalf. It is particularly relevant in situations involving corporate fleet management, family circumstances, or business requirements where direct handling of vehicle matters by the owner is not feasible. The document must comply with the Motor Vehicles Act, 1988, and state-specific regulations, making it a legally binding instrument that protects both the authorizer and the authorized person. It contains crucial details such as party information, vehicle specifications, scope of authority, and duration of authorization, serving as a comprehensive record of the delegated powers.
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1. Date and Place: Current date and location where the letter is being executed
2. Author/Authorizer Details: Full name, address, and contact information of the vehicle owner giving authorization
3. Recipient/Authorized Person Details: Full name, address, and contact information of the person being authorized
4. Vehicle Information: Complete details of the vehicle including registration number, make, model, year, chassis number, and engine number
5. Purpose of Authorization: Clear statement of the specific vehicle-related transactions being authorized
6. Scope of Authority: Detailed list of powers being granted to the authorized person
7. Duration of Authorization: Validity period of the authorization
8. Declaration and Signature: Statement of truth and signatures of both parties
1. Witness Details: Names and signatures of witnesses, required in some jurisdictions or for additional legal validity
2. Revocation Clause: Terms under which the authorization can be revoked, added when flexibility is needed
3. Indemnification: Clause protecting the authorized person from legal consequences while acting within authorization scope
4. Geographic Limitations: Specific regions or jurisdictions where the authorization is valid, needed for inter-state transactions
5. Financial Authority Limits: Maximum transaction value limits, needed when authorizing purchase/sale transactions
1. Identity Proof: Copies of government-issued ID proof of both parties
2. Vehicle Registration Certificate: Copy of the RC book/card of the vehicle
3. Insurance Documents: Copy of current vehicle insurance papers
4. Specimen Signature: Signature samples of both parties for verification purposes
5. Photographs: Recent photographs of both parties for identification
Relevant legal definitions
Authorizer
Authorized Representative
Vehicle
Authorization Period
Transaction
Registration Certificate
Vehicle Documents
Authorized Acts
Specimen Signature
Vehicle Identification Number
Registration Authority
Motor Vehicle Department
Transfer of Ownership
Insurance Documents
Power of Attorney
Regional Transport Office
Chassis Number
Engine Number
Model Year
Make and Model
Valid Identity Proof
Permanent Address
Force Majeure
Jurisdiction
Revocation Notice
Authorized Representative
Vehicle
Authorization Period
Transaction
Registration Certificate
Vehicle Documents
Authorized Acts
Specimen Signature
Vehicle Identification Number
Registration Authority
Motor Vehicle Department
Transfer of Ownership
Insurance Documents
Power of Attorney
Regional Transport Office
Chassis Number
Engine Number
Model Year
Make and Model
Valid Identity Proof
Permanent Address
Force Majeure
Jurisdiction
Revocation Notice
Clauses
Party Identification
Vehicle Details
Authorization Scope
Duration
Powers Granted
Limitations of Authority
Representations and Warranties
Revocation Rights
Indemnification
Governing Law
Witness Requirements
Document Authentication
Specimen Signatures
Geographic Jurisdiction
Transaction Limits
Document Requirements
Communication Protocol
Emergency Powers
Reporting Obligations
Termination Rights
Vehicle Details
Authorization Scope
Duration
Powers Granted
Limitations of Authority
Representations and Warranties
Revocation Rights
Indemnification
Governing Law
Witness Requirements
Document Authentication
Specimen Signatures
Geographic Jurisdiction
Transaction Limits
Document Requirements
Communication Protocol
Emergency Powers
Reporting Obligations
Termination Rights
Relevant Industries
Automotive
Transportation and Logistics
Fleet Management
Corporate Services
Legal Services
Insurance
Car Dealership
Vehicle Leasing
Ride-sharing Services
Public Transportation
Relevant Teams
Legal
Operations
Administration
Compliance
Fleet Management
Logistics
Documentation
Risk Management
Facilities Management
Transport Operations
Relevant Roles
Fleet Manager
Transport Manager
Administrative Officer
Legal Counsel
Compliance Officer
Operations Manager
Vehicle Registration Officer
Documentation Specialist
Corporate Secretary
Risk Manager
Facility Manager
Logistics Coordinator
Branch Manager
Regional Transport Officer
Vehicle Documentation Executive
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