Employee Requisition Form for India

Employee Requisition Form Template for India

An Employee Requisition Form is a formal internal document used in Indian organizations to initiate and document the hiring process for new or replacement positions. This document serves as both a request and approval mechanism, ensuring compliance with Indian labor laws and organizational policies. It captures essential information including position details, business justification, budgetary requirements, and necessary approvals from various stakeholders. The form is structured to meet the requirements of Indian employment legislation while facilitating efficient decision-making and maintaining proper documentation for audit purposes.

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What is a Employee Requisition Form?

The Employee Requisition Form is a fundamental document in the Indian corporate hiring process, designed to standardize and control the recruitment workflow. It is typically used when a department needs to create a new position or fill a vacancy, requiring formal approval before initiating the recruitment process. The document ensures compliance with Indian labor laws, including the Industrial Employment (Standing Orders) Act and Equal Remuneration Act, while maintaining internal controls over headcount and budget. It includes crucial information such as position justification, salary range, job requirements, and departmental approvals, serving as the first step in the documented hiring process and as a reference point for subsequent recruitment activities.

What sections should be included in a Employee Requisition Form?

1. Requesting Department Details: Information about the department requesting the position, including department name, location, and requesting manager

2. Position Information: Details of the role including job title, grade/level, type of position (new/replacement), and reporting relationship

3. Employment Terms: Nature of employment (permanent/temporary/contract), proposed salary range, and expected start date

4. Job Description: Key responsibilities, required qualifications, skills, and experience

5. Business Justification: Explanation of why the position is needed, including impact on business objectives

6. Budget Information: Confirmation of budgetary allocation and cost center details

7. Approval Flow: Required approvals from department head, HR, finance, and other relevant authorities

What sections are optional to include in a Employee Requisition Form?

1. Diversity Requirements: Used when specific diversity hiring goals need to be met or when position falls under reservation category

2. Special Accommodations: Include when the position may require specific workplace modifications or accommodations

3. Project Details: Required when the position is project-specific or client-billable

4. Replacement Information: Include when the requisition is for replacing an existing employee

5. Training Requirements: Used when specific training or certification requirements need to be highlighted

6. Work Location Options: Include when there's flexibility in work location or remote work possibilities

What schedules should be included in a Employee Requisition Form?

1. Job Description Template: Detailed template for specifying role requirements and responsibilities

2. Skills Assessment Checklist: Standardized checklist of required technical and soft skills

3. Budget Calculation Sheet: Template for calculating total cost of employment

4. Department Organization Chart: Current organization structure showing where the new position fits

5. Approval Matrix: Documentation of approval authorities based on position level and salary range

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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Information Technology

Manufacturing

Financial Services

Healthcare

Education

Retail

Telecommunications

Professional Services

Real Estate

Construction

Hospitality

Automotive

Pharmaceutical

Energy

Media and Entertainment

Relevant Teams

Human Resources

Finance

Administration

Operations

Legal

Compliance

Senior Management

Recruitment

Talent Acquisition

Business Operations

Department Management

Relevant Roles

Human Resources Manager

Recruitment Specialist

Department Manager

Project Manager

Finance Manager

Business Unit Head

Chief Financial Officer

Managing Director

HR Director

Talent Acquisition Manager

Operations Manager

Administrative Manager

Line Manager

Vice President

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Standard Job Application Form

A standardized job application form compliant with Indian employment laws, designed to collect comprehensive candidate information for recruitment purposes.

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What is a Employee Requisition Form?

What sections should be included in a Employee Requisition Form?

What sections are optional to include in a Employee Requisition Form?

What schedules should be included in a Employee Requisition Form?

Authors

Alex Denne

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