The Employee Leaving Certificate is a crucial document in the Indian employment landscape, required by law and serving multiple purposes in the professional world. It is issued when an employee leaves an organization, whether through resignation, retirement, or termination of service. The certificate must comply with various Indian labor laws, including the Industrial Employment (Standing Orders) Act, 1946, and state-specific regulations. It typically includes essential information such as employment duration, final designation, and department, serving as official proof of employment history. This document is vital for employees seeking new employment opportunities and is often requested during background verification processes. The format and content of the Employee Leaving Certificate may vary by industry and organization but must maintain certain standard elements as prescribed by law.
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1. Company Letterhead: Official company letterhead including company name, address, and contact details
2. Reference Number: Unique reference number for the certificate for filing and tracking purposes
3. Date: Date of issuance of the certificate
4. Certificate Title: Clear title stating 'Experience Certificate' or 'Service Certificate'
5. Employee Details: Full name, employee ID, and designation of the employee
6. Employment Period: Precise dates of employment from joining to last working day
7. Role Information: Last designation held and department/function
8. Signatory Block: Name, designation, and signature of the authorized company representative
9. Company Seal: Official company seal or stamp
1. Roles and Responsibilities: Brief description of the employee's key responsibilities - included when specifically requested by the employee
2. Performance Statement: General statement about performance and conduct - only if positive and requested by employee
3. Reason for Separation: Statement indicating whether the separation was voluntary - included only if favorable and requested
4. Project Details: Brief mention of key projects handled - relevant for technical or project-based roles
5. Relieving Statement: Statement confirming all dues are settled and employee is officially relieved - included for full and final settlement documentation
1. Annexure A - Salary Details: If required, detailed breakdown of last drawn salary (typically provided separately as part of full and final settlement)
2. Annexure B - Project List: Detailed list of projects handled during employment tenure, if relevant to the role and requested
3. Annexure C - Training Certificates: List of training programs completed during employment, if applicable and requested
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