The Proforma Invoice is a crucial commercial document used in both domestic Irish and international trade transactions. It serves as a preliminary invoice issued before the completion of a sale, providing detailed information about proposed goods or services, their prices, and trading terms. This document is particularly important for customs clearance, obtaining import licenses, and processing advance payments. Under Irish law, while not a final invoice, it must comply with specific requirements of the Value Added Tax Consolidation Act 2010 and related trade regulations. The Proforma Invoice is commonly used for customs declaration purposes, securing purchase orders, applying for letters of credit, and providing formal quotations to potential buyers.
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1. Seller Information: Complete business details of the seller including registered name, address, VAT number, and contact information
2. Buyer Information: Complete details of the buyer including name, shipping address, and contact information
3. Invoice Details: Proforma invoice number, date, and validity period
4. Product/Service Details: Itemized list of products/services with descriptions, quantities, and unit prices
5. Pricing Information: Subtotal, VAT (if applicable), shipping costs, and total amount
6. Payment Terms: Payment method, banking details, and payment deadline
7. Shipping Terms: Delivery method, estimated shipping date, and Incoterms (if applicable)
1. Currency Information: Include when dealing with international transactions, specifying exchange rates and currency conversion terms
2. Import/Export Information: Add for international shipments, including HS codes, country of origin, and export control information
3. Special Instructions: Any specific handling, packaging, or delivery instructions
4. Warranty Information: Include when selling products with specific warranty terms
5. Return Policy: Include when dealing with retail or consumer transactions
6. Disclaimer: Specific disclaimers about the proforma nature of the document and that it's not a final invoice
1. Product Specifications: Detailed technical specifications or drawings of products when required
2. Packaging Details: Specific packaging requirements or instructions when relevant
3. Quality Certificates: Copies of relevant quality certifications or compliance documents
4. Commercial Terms and Conditions: Detailed terms and conditions of sale when more extensive than can be included in the main document
Relevant legal definitions
Buyer
Seller
Goods
Services
Delivery Terms
Incoterms
Ex Works (EXW)
Free on Board (FOB)
Cost, Insurance and Freight (CIF)
Delivery Duty Paid (DDP)
VAT
Place of Supply
Payment Terms
Letter of Credit
Bill of Lading
Country of Origin
HS Code
Shipping Mark
Unit Price
Currency
Exchange Rate
Port of Loading
Port of Discharge
Consignee
Consignor
Validity Period
Terms of Payment
Shipping Method
Packing Specifications
Insurance Coverage
Seller
Goods
Services
Delivery Terms
Incoterms
Ex Works (EXW)
Free on Board (FOB)
Cost, Insurance and Freight (CIF)
Delivery Duty Paid (DDP)
VAT
Place of Supply
Payment Terms
Letter of Credit
Bill of Lading
Country of Origin
HS Code
Shipping Mark
Unit Price
Currency
Exchange Rate
Port of Loading
Port of Discharge
Consignee
Consignor
Validity Period
Terms of Payment
Shipping Method
Packing Specifications
Insurance Coverage
Clauses
Relevant Industries
Manufacturing
Retail
Wholesale Trade
Import/Export
E-commerce
Technology
Agriculture
Construction
Automotive
Healthcare
Professional Services
Food and Beverage
Textiles
Electronics
Relevant Teams
Sales
Finance
Accounts Receivable
Export
Import
Commercial Operations
Supply Chain
Procurement
Customer Service
Trade Compliance
Shipping & Logistics
Credit Control
Relevant Roles
Sales Manager
Export Manager
Import Coordinator
Finance Director
Accounts Receivable Specialist
Trade Compliance Officer
Commercial Director
Procurement Manager
Supply Chain Manager
Business Development Manager
International Trade Specialist
Shipping Coordinator
Credit Controller
Customer Service Representative
Operations Manager
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