A Mileage Invoice is essential for organizations operating in Ireland where employees or contractors use personal vehicles for business purposes. This document type ensures compliance with Irish Revenue Commissioner requirements and provides a standardized method for claiming travel expenses. It incorporates current approved mileage rates, which in Ireland operate on a graduated basis depending on the cumulative business kilometers traveled in a year. The document serves as both a claim form and a record for tax purposes, requiring specific details about journeys, vehicle information, and appropriate authorizations. It's particularly important for maintaining accurate records for tax returns and potential Revenue audits, while also supporting internal cost allocation and budgeting processes.

1. Invoice Header: Contains invoice number, date, and VAT registration number (if applicable)

2. Claimant Details: Full name, employee ID (if applicable), department, and contact details of the person claiming mileage

3. Payee Details: Company/organization name, address, and relevant contact information of the entity that will pay the mileage

4. Journey Details: Table or list showing dates, starting point, destination, purpose of journey, and total kilometers for each trip

5. Calculation Details: Applicable mileage rate, total kilometers, and total amount claimed

6. Declaration: Statement confirming the accuracy of the claim and that journeys were for business purposes

7. Approval Section: Space for authorized signatory to approve the claim with date