The Letter of Intent (LoI) in Project Management is a crucial document used in situations where parties need to commence work or services before finalizing a comprehensive contract. Under Irish law, this document serves as a bridge between initial agreement and final contract execution, particularly common in construction, infrastructure, and large-scale project developments. The LoI typically includes essential terms such as scope of work, preliminary payment terms, duration, and liability limitations. It's particularly relevant when time constraints require work to begin before full contract negotiations are complete, or when certain preliminary activities need to commence while maintaining legal protections for all parties. The document must comply with Irish legislation, including the Construction Contracts Act 2013 where applicable, and provides a framework for managing project initiation risks while formal contractual arrangements are being finalized.
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1. Letter Header: Formal business letter header including date, sender and recipient details
2. Project Identification: Clear identification of the project including project name, location, and reference numbers
3. Scope of Work: Brief but clear description of the intended works or services to be performed
4. Commercial Terms: Key commercial terms including preliminary payment terms, rates, or estimated contract value
5. Duration: Proposed timeline including start date and expected duration of the preliminary works
6. Authority to Proceed: Clear statement authorizing the contractor to commence preliminary works
7. Liability Cap: Statement of maximum liability under the LoI
8. Termination: Conditions under which the LoI can be terminated
9. Governing Law: Statement that the LoI is governed by Irish law
1. Confidentiality: Terms regarding confidentiality of project information, used when sensitive information is involved
2. Insurance Requirements: Specific insurance requirements for the preliminary works, included when high-risk activities are involved
3. Health and Safety: Specific health and safety requirements, included for construction or high-risk projects
4. Planning Permission: Reference to planning permission status, included when relevant to construction projects
5. Dispute Resolution: Specific dispute resolution procedures, included for high-value or complex projects
1. Schedule 1 - Scope of Preliminary Works: Detailed description of the preliminary works to be carried out
2. Schedule 2 - Preliminary Programme: Detailed timeline of activities covered by the LoI
3. Schedule 3 - Rates and Prices: Detailed breakdown of agreed rates and prices for the preliminary works
4. Appendix A - Site Plan: Site plans or drawings relevant to the preliminary works, if applicable
5. Appendix B - Key Personnel: List of key personnel and their roles in the preliminary works
Relevant legal definitions
Project
Preliminary Works
Works
Services
Contract Price
Commencement Date
Completion Date
Site
Client
Contractor
Project Manager
Programme
Specifications
Deliverables
Working Day
Force Majeure
Applicable Laws
Confidential Information
Intellectual Property Rights
Good Industry Practice
Project Documents
Representatives
Health and Safety Requirements
Quality Standards
Payment Terms
Variations
Defects
Insurance Requirements
Warranties
Agreed Rates
Preliminary Works
Works
Services
Contract Price
Commencement Date
Completion Date
Site
Client
Contractor
Project Manager
Programme
Specifications
Deliverables
Working Day
Force Majeure
Applicable Laws
Confidential Information
Intellectual Property Rights
Good Industry Practice
Project Documents
Representatives
Health and Safety Requirements
Quality Standards
Payment Terms
Variations
Defects
Insurance Requirements
Warranties
Agreed Rates
Clauses
Relevant Industries
Construction
Infrastructure
Real Estate Development
Information Technology
Manufacturing
Energy
Healthcare
Telecommunications
Engineering Services
Industrial Development
Relevant Teams
Legal
Commercial
Operations
Procurement
Project Management Office
Business Development
Risk Management
Contract Administration
Technical Services
Executive Leadership
Relevant Roles
Project Manager
Contract Manager
Commercial Director
Legal Counsel
Construction Manager
Procurement Manager
Operations Director
Business Development Manager
Program Manager
Site Manager
Technical Director
Chief Executive Officer
Managing Director
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