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1. Parties: Identifies the contracting authority issuing the tender and defines potential tenderers
2. Background: Overview of the contracting authority and the context for the fire risk assessment requirement
3. Definitions: Defines key terms used throughout the tender document
4. Scope of Services: Detailed description of the fire risk assessment services required, including frequency and coverage
5. Qualification Criteria: Minimum requirements for tenderers including professional certifications, insurance, and experience
6. Tender Submission Requirements: Detailed instructions on how to submit tenders, including format, deadline, and required documentation
7. Evaluation Criteria: Detailed breakdown of how tenders will be evaluated and scored
8. Contract Duration: Proposed length of the contract and any extension options
9. Pricing Requirements: Instructions for pricing submissions and payment terms
10. Contract Terms and Conditions: Standard terms and conditions that will apply to the successful tenderer
1. Site Visit Requirements: Details of mandatory or optional site visits for tenderers - include when physical inspection is necessary before tender submission
2. Multiple Lot Structure: Include when the tender is divided into multiple lots for different buildings or locations
3. Specialist Requirements: Include when specific technical expertise or equipment is required beyond standard fire risk assessment
4. TUPE Information: Include when there are existing staff who may transfer to the new provider
5. Environmental Requirements: Include when specific environmental considerations or certifications are required
6. Social Value Requirements: Include when specific community benefits or social value elements are required as part of the contract
1. Schedule 1 - Building Details: Detailed information about the building(s) to be assessed, including floor plans and current fire safety systems
2. Schedule 2 - Pricing Schedule: Template for tenderers to submit their pricing information in a standardized format
3. Schedule 3 - Quality Submission Templates: Standard forms for tenderers to provide information about their experience, methodology, and team
4. Schedule 4 - Insurance Requirements: Detailed breakdown of required insurance coverage levels
5. Schedule 5 - Key Performance Indicators: Performance metrics that will be used to measure service delivery
6. Appendix A - Previous Fire Risk Assessments: Copies of previous assessments if available (for information only)
7. Appendix B - Current Fire Safety Management System: Overview of existing fire safety management procedures
8. Appendix C - Compliance Certificates: Templates for required compliance certifications
9. Appendix D - Declaration Forms: Standard forms for anti-collusion, conflicts of interest, and other required declarations
Appointed Day
Applicable Law
Authorised Representative
Award Criteria
Building
Commencement Date
Competent Person
Confidential Information
Contract
Contracting Authority
Contract Period
Deliverables
Emergency
Fire Authority
Fire Hazard
Fire Prevention
Fire Protection Measures
Fire Risk
Fire Risk Assessment
Fire Safety Manager
Fire Safety Management System
Force Majeure
Good Industry Practice
Hazard
Insurance Requirements
Intellectual Property Rights
Key Personnel
Material Breach
Means of Escape
Method Statement
Nominated Representative
Notices
Premises
Principal Contractor
Quality Standards
Relevant Authority
Response Time
Risk Rating
Services
Service Level Agreement
Site
Specification
Staff
Substantial Completion
Tender
Tender Documents
Tenderer
TUPE
Variation
Working Day
Scope of Work
Regulatory Compliance
Professional Qualifications
Insurance Requirements
Health and Safety
Confidentiality
Data Protection
Liability and Indemnification
Performance Standards
Quality Assurance
Reporting Requirements
Site Access
Response Times
Emergency Procedures
Documentation Requirements
Staff Competency
Contract Duration
Pricing and Payment
Service Level Agreements
Change Control
Termination
Force Majeure
Dispute Resolution
Assignment and Subcontracting
Intellectual Property
Record Keeping
Audit Rights
Communication Protocols
Environmental Requirements
Public Sector
Healthcare
Education
Commercial Real Estate
Retail
Hospitality
Industrial Manufacturing
Residential Property Management
Transport and Logistics
Data Centers
Cultural and Heritage
Sports and Leisure
Procurement
Facilities Management
Health and Safety
Risk Management
Legal
Operations
Property Management
Compliance
Technical Services
Estate Management
Procurement Manager
Facilities Manager
Health and Safety Manager
Risk Manager
Compliance Officer
Building Services Manager
Estate Manager
Operations Director
Fire Safety Officer
Technical Services Manager
Property Manager
Contract Manager
Legal Counsel
Chief Operations Officer
Sustainability Manager
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