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SOW Proposal

SOW Proposal Template for Indonesia

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Key Requirements PROMPT example:

SOW Proposal

"I need an SOW Proposal for providing IT infrastructure upgrade services to a Jakarta-based banking client, including cloud migration and security enhancement services, with project completion targeted for March 2025."

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Document background
The Statement of Work (SOW) Proposal is a critical business document used in Indonesian commercial transactions to formally propose and define services or work to be performed for a potential client. This document type is particularly important in Indonesia's business environment, where clear documentation and compliance with local regulations are essential for commercial relationships. The SOW Proposal serves as a comprehensive pre-contractual document that outlines technical specifications, commercial terms, delivery timelines, and project governance structures. It must align with Indonesian legal requirements, including the Civil Code (KUHPer) and relevant sector-specific regulations. Typically used in professional services, technology implementations, consulting engagements, and other service-based business relationships, the SOW Proposal forms the foundation for subsequent contractual agreements and project execution plans.
Suggested Sections

1. Parties: Identification of the service provider and the potential client, including full legal names, registration numbers, and addresses

2. Background: Context of the proposal, including the client's requirements and the provider's qualifications to meet these needs

3. Definitions: Clear definitions of key terms used throughout the SOW proposal

4. Scope of Services: Detailed description of the proposed services, including specific tasks, activities, and methodologies

5. Deliverables: Specific outputs and deliverables to be provided, including quality standards and acceptance criteria

6. Timeline and Milestones: Proposed project schedule, including key milestones, delivery dates, and overall project duration

7. Commercial Terms: Pricing, payment schedule, and commercial conditions for the proposed services

8. Project Team: Key personnel to be assigned to the project, their roles, and responsibilities

9. Performance Standards: Quality metrics, service levels, and performance indicators that will be used to measure success

10. Assumptions and Prerequisites: Key assumptions made in the proposal and conditions required for successful delivery

Optional Sections

1. Change Management: Process for handling changes to scope, timeline, or deliverables - include when project is complex or likely to evolve

2. Risk Management: Identified risks and mitigation strategies - include for high-risk or complex projects

3. Knowledge Transfer: Plan for transferring knowledge to client team - include when deliverables require significant client adoption

4. Travel Requirements: Details of any necessary travel or on-site work - include when services require physical presence

5. Security Requirements: Special security measures or compliance requirements - include when handling sensitive data or systems

6. Equipment and Resources: List of equipment or resources to be provided by either party - include when physical resources are significant

7. Acceptance Testing: Detailed testing and acceptance procedures - include for technical or software deliverables

8. Training: Training requirements and approach - include when deliverables require user training

Suggested Schedules

1. Detailed Pricing Schedule: Breakdown of costs, rates, and payment milestones

2. Technical Specifications: Detailed technical requirements and specifications for deliverables

3. Resource Plan: Detailed allocation of resources throughout the project timeline

4. Service Level Agreement: Specific performance metrics and service levels with measurement criteria

5. Project Timeline: Detailed project schedule with tasks, dependencies, and resource assignments

6. RACI Matrix: Responsibility assignment matrix showing roles and responsibilities

7. Client Requirements Document: Original client requirements or RFP that this SOW responds to

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant legal definitions
Acceptance Criteria
Affiliate
Agreement
Authorized Representative
Business Day
Change Request
Client
Confidential Information
Deliverables
Effective Date
Force Majeure
Good Industry Practice
Implementation Period
Intellectual Property Rights
Key Personnel
Milestones
Project
Project Manager
Project Plan
Service Provider
Services
Specifications
Statement of Work
Subcontractor
Term
Timeline
Work Product
Working Hours
Quality Standards
Acceptance Tests
Material Breach
Performance Metrics
Project Site
Response Time
Service Levels
Success Criteria
Support Services
Technical Documentation
User Acceptance Testing
Warranty Period
Clauses
Scope of Services
Service Levels
Pricing and Payment
Deliverables
Timeline and Milestones
Performance Standards
Personnel and Resources
Intellectual Property
Confidentiality
Data Protection
Warranties
Change Management
Acceptance Criteria
Risk Management
Governance
Key Personnel
Reporting Requirements
Quality Assurance
Compliance
Assumptions and Dependencies
Security Requirements
Knowledge Transfer
Client Obligations
Communication Protocol
Documentation Requirements
Testing and Acceptance
Resource Management
Dispute Resolution
Force Majeure
Term and Termination
Liability
Insurance
Subcontracting
Regulatory Compliance
Audit Rights
Relevant Industries

Information Technology

Management Consulting

Professional Services

Construction and Engineering

Manufacturing

Telecommunications

Financial Services

Energy and Resources

Healthcare

Education and Training

Research and Development

Digital Services

Relevant Teams

Legal

Sales

Business Development

Project Management Office

Operations

Commercial

Procurement

Technical Services

Solutions

Delivery

Account Management

Risk and Compliance

Relevant Roles

Project Manager

Business Development Manager

Account Executive

Legal Counsel

Contract Manager

Solutions Architect

Technical Lead

Commercial Manager

Operations Director

Procurement Manager

Sales Director

Delivery Manager

Chief Technology Officer

Program Manager

Business Analyst

Industries
Indonesian Civil Code (KUHPer): The fundamental law governing contracts in Indonesia, including contract formation, validity requirements, and contractual obligations
Law No. 13 of 2003 on Manpower: Regulates employment relationships and service provisions, relevant for defining contractor relationships and service delivery terms
Law No. 11 of 2020 on Job Creation (Omnibus Law): Recent comprehensive law affecting business operations, licensing, and employment relationships in Indonesia
Law No. 24 of 2000 on International Agreements: Relevant if the SOW involves international parties or cross-border services
Law No. 28 of 2014 on Copyright: Governs intellectual property rights and ownership of work products created under the SOW
Law No. 11 of 2008 on Electronic Information and Transactions: Regulates electronic transactions and digital signatures if used in the SOW
Government Regulation No. 82 of 2012 on Electronic System and Transaction Operation: Provides detailed regulations for electronic business transactions and digital documentation
Law No. 42 of 2009 on Value Added Tax: Governs VAT obligations and tax considerations that need to be addressed in the SOW
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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