Project Engagement Letter Template for Indonesia

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Key Requirements PROMPT example:

Project Engagement Letter

"I need a Project Engagement Letter for an IT consulting firm providing digital transformation services to an Indonesian manufacturing company, including data migration and system implementation services starting March 2025, with specific provisions for data protection and cross-border data transfers."

Document background
The Project Engagement Letter is a crucial document used in Indonesian business practice to formalize professional service arrangements and project-based work. It serves as an intermediate solution between a formal contract and a simple proposal letter, providing sufficient legal protection while maintaining business practicality. This document type is particularly relevant when engaging consultants, professional service providers, or project-based contractors, and must comply with Indonesian law, including the Civil Code (KUHPerdata), Law No. 24 of 2009 regarding language requirements, and the ITE Law for electronic transactions. The Project Engagement Letter typically includes essential elements such as scope of work, timelines, commercial terms, and key personnel, while remaining more concise than a full service agreement. It's commonly used for both domestic and international engagements involving Indonesian entities.
Suggested Sections

1. Date and Reference Number: Clear identification of when the letter is issued and reference number for tracking

2. Recipient Details: Full name, title, and address of the recipient company/organization

3. Subject Line: Clear indication that this is a Project Engagement Letter and brief project reference

4. Opening Salutation: Formal greeting to the appropriate contact person

5. Introduction: Brief introduction of the engaging firm and reference to any previous discussions

6. Project Background: Concise description of the project context and objectives

7. Scope of Services: Detailed description of the services to be provided and deliverables

8. Timeline and Milestones: Key dates, project phases, and delivery schedule

9. Commercial Terms: Fees, payment terms, and any reimbursable expenses

10. Project Team: Key personnel assigned to the project and their roles

11. Closing and Acceptance: Instructions for indicating acceptance and returning the signed letter

Optional Sections

1. Assumptions and Prerequisites: Include when there are specific client obligations or conditions that need to be met for project success

2. Change Management: Include for complex projects where scope changes are likely

3. Confidentiality Statement: Include when handling sensitive information or if not covered by a separate NDA

4. Limitation of Liability: Include when professional liability needs to be specifically addressed

5. Force Majeure: Include when project timeline is critical and potential delays need to be addressed

6. Dispute Resolution: Include when specific dispute resolution mechanisms need to be established

7. Insurance Coverage: Include when specific insurance requirements need to be documented

Suggested Schedules

1. Schedule A - Detailed Scope of Work: Comprehensive breakdown of services, deliverables, and methodology

2. Schedule B - Fee Schedule: Detailed breakdown of fees, payment milestones, and expense categories

3. Schedule C - Project Timeline: Detailed project schedule, milestones, and delivery dates

4. Schedule D - Key Personnel: Detailed information about key team members, their qualifications, and roles

5. Appendix 1 - Technical Requirements: Any technical specifications or requirements relevant to the project

6. Appendix 2 - Client Dependencies: List of items, information, or actions required from the client

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Information Technology

Management Consulting

Engineering

Construction

Professional Services

Financial Services

Manufacturing

Energy

Infrastructure

Telecommunications

Healthcare

Education

Research and Development

Relevant Teams

Legal

Procurement

Finance

Operations

Project Management Office

Commercial

Business Development

Risk Management

Compliance

Technical Services

Professional Services

Relevant Roles

Project Manager

Legal Counsel

Contract Manager

Chief Financial Officer

Managing Director

Operations Director

Procurement Manager

Business Development Manager

Technical Director

Head of Professional Services

Chief Executive Officer

Commercial Manager

Program Director

Finance Director

Head of Legal

Chief Operating Officer

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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