Evergreen Engagement Letter Template for Indonesia

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Key Requirements PROMPT example:

Evergreen Engagement Letter

"I need an Evergreen Engagement Letter under Indonesian law for our IT consulting firm to provide ongoing cloud infrastructure management services to a multinational client, with specific provisions for data protection and cross-border service delivery."

Document background
The Evergreen Engagement Letter serves as a foundational document for establishing long-term professional service relationships under Indonesian law. It is particularly useful when parties anticipate an ongoing need for professional services without a defined end date. The document incorporates essential elements required by Indonesian legislation, including the Civil Code (KUHPerdata) and professional services regulations, while providing flexibility for continuous service delivery. This type of engagement letter is commonly used by professional service firms, consultancies, and advisory businesses operating in Indonesia, offering a framework for service delivery, payment terms, and professional obligations that continue until either party initiates termination. The evergreen nature of the agreement eliminates the need for regular renewal while maintaining clear terms for modification or termination.
Suggested Sections

1. Date and Address Block: Formal letter heading with current date and recipient's complete address

2. Client Identification: Clear identification of the client entity, including registration details as required by Indonesian law

3. Service Provider Details: Complete details of the service provider, including professional registrations and certifications

4. Scope of Services: Detailed description of ongoing professional services to be provided

5. Fees and Payment Terms: Fee structure, billing cycles, and payment terms for the ongoing engagement

6. Term and Termination: Explanation of the evergreen nature and termination provisions

7. Professional Standards: Statement of applicable professional standards and compliance requirements

8. Confidentiality: Confidentiality obligations and information handling requirements

9. Signature Block: Execution section with space for both parties' signatures

Optional Sections

1. Conflict Resolution: Include when specific dispute resolution mechanisms are required, particularly for high-value engagements

2. Service Level Standards: Add for engagements requiring specific performance metrics or service levels

3. Team Structure: Include when specific personnel or team arrangements need to be documented

4. Regulatory Compliance: Add for regulated industries or when specific regulatory requirements apply

5. Insurance Requirements: Include when specific professional indemnity or other insurance requirements need to be documented

6. Anti-Corruption Provisions: Add for engagements with international parties or subject to specific compliance requirements

Suggested Schedules

1. Fee Schedule: Detailed breakdown of fees, rates, and payment terms

2. Service Description: Detailed scope of services and deliverables

3. Contact Details: Key contact persons and communication protocols

4. Standard Terms and Conditions: General terms and conditions applicable to the engagement

5. Required Forms: Any standard forms or documents required for service delivery

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Relevant Industries

Professional Services

Consulting

Legal Services

Accounting and Audit

Management Consulting

IT Services

Business Advisory

Financial Services

Corporate Services

Engineering Services

Relevant Teams

Legal

Procurement

Finance

Compliance

Operations

Business Development

Professional Services

Contract Management

Risk Management

Corporate Affairs

Relevant Roles

Chief Legal Officer

General Counsel

Procurement Manager

Contract Manager

Legal Counsel

Chief Financial Officer

Head of Professional Services

Compliance Officer

Operations Director

Business Development Manager

Managing Partner

Senior Partner

Director of Services

Chief Operating Officer

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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