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End Of Lease Contract Letter

End Of Lease Contract Letter Template for Indonesia

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Key Requirements PROMPT example:

End Of Lease Contract Letter

"I need an End of Lease Contract Letter for my retail store space in Jakarta Mall, terminating the lease in accordance with the original agreement end date of March 15, 2025, and requesting the return of my IDR 50,000,000 security deposit."

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Document background
The End of Lease Contract Letter is a crucial document in Indonesian property management and real estate practices, used when a tenant wishes to formally terminate their lease agreement and arrange for property handover. This document is essential for both residential and commercial properties, ensuring compliance with Indonesian Civil Code (KUHPerdata) requirements and local property regulations. It typically includes details about the property, reference to the original lease agreement, proposed handover dates, property condition statements, and settlement arrangements. The letter serves multiple purposes: it provides formal notice of termination, establishes a timeline for the handover process, addresses final obligations of both parties, and helps prevent potential disputes regarding the lease termination. This document is particularly important in Indonesia's legal context, where formal written communication is required for lease terminations and property handovers.
Suggested Sections

1. Letter Date and Reference Number: Formal date of the letter and any reference numbers relating to the original lease agreement

2. Recipient Details: Full name and address of the landlord/property manager

3. Subject Line: Clear indication that this is an End of Lease Notice

4. Property Identification: Complete address and details of the leased property

5. Lease Agreement Reference: Reference to the original lease agreement including its date and parties

6. Termination Notice: Formal statement of intention to end the lease, including the specific end date

7. Property Handover Details: Proposed date and time for property inspection and key handover

8. Current Property Condition: Statement about the current condition of the property

9. Final Settlement Details: Reference to any final payments, security deposit return, or outstanding obligations

10. Contact Information: Writer's contact details for coordination of handover process

11. Closing and Signature: Formal closing, name and signature of the tenant

Optional Sections

1. Utility Account Closure: Include when utilities are registered in tenant's name and need to be closed or transferred

2. Maintenance Record: Include when significant maintenance or improvements were made during the tenancy

3. Forwarding Address: Include when security deposit or final correspondence needs to be sent to a different address

4. Early Termination Justification: Include when the lease is being terminated before the originally agreed end date

5. Outstanding Repairs: Include when there are pending repairs that need to be addressed before handover

Suggested Schedules

1. Property Inventory List: Detailed list of property fixtures and fittings and their current condition

2. Utility Reading Records: Final meter readings for electricity, water, and gas if applicable

3. Photographic Evidence: Recent photographs of the property condition

4. Maintenance Records: Documentation of any maintenance or repairs carried out during the tenancy period

5. Payment History Summary: Summary of rent payments and any outstanding amounts

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Real Estate

Property Management

Residential Housing

Commercial Property

Retail

Office Space

Industrial

Hospitality

Healthcare

Education

Relevant Teams

Legal

Property Management

Facilities Management

Operations

Administrative Services

Real Estate

Asset Management

Tenant Relations

Compliance

Contract Management

Relevant Roles

Property Manager

Facility Manager

Real Estate Agent

Leasing Manager

Tenant Relations Manager

Legal Counsel

Building Superintendent

Property Administrator

Asset Manager

Operations Manager

Administrative Assistant

Compliance Officer

Real Estate Coordinator

Housing Officer

Contract Administrator

Industries
Indonesian Civil Code (KUHPerdata) - Book III: Contains fundamental principles of contracts and agreements, including formation, validity, and termination of contracts. Articles 1313-1351 specifically deal with contract formation and validity.
Indonesian Civil Code (KUHPerdata) - Articles 1548-1600: Specific provisions regarding lease agreements (Sewa Menyewa), including rights and obligations of both parties, termination conditions, and property handover requirements.
Government Regulation No. 44 of 1994: Regulations concerning residential houses and occupancy, including provisions for lease termination and property return procedures.
Law No. 1 of 2011: Housing and Settlement Areas Law that provides general framework for residential property matters, including aspects of rental agreements and their termination.
Regional Building Regulations (Peraturan Daerah): Local regulations that may affect property handover procedures and building inspection requirements at the end of lease.
Minister of Housing Regulation No. 14/PERMEN/M/2007: Guidelines on property management and rental housing, including standards for property condition assessment and return procedures.
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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