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Contract Amendment Letter

Contract Amendment Letter Template for Indonesia

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Key Requirements PROMPT example:

Contract Amendment Letter

"I need a Contract Amendment Letter in Indonesian and English to modify our manufacturing supply agreement with PT Sentosa Industries, extending the delivery deadlines by 6 months to June 30, 2025, and increasing unit prices by 15% due to raw material cost increases."

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Document background
The Contract Amendment Letter is a crucial legal instrument in Indonesian business practice, used when parties need to modify an existing agreement without creating an entirely new contract. This document type is particularly relevant when changes are specific and limited in scope, such as extending deadlines, updating pricing, or modifying delivery terms. Under Indonesian law, particularly the Civil Code (KUHPerdata) and Law No. 24 of 2009, such amendments must meet specific formal requirements, including proper execution by authorized representatives and, where Indonesian parties are involved, the use of the Indonesian language (bilingual versions are permitted). The document serves as a binding modification to the original contract, maintaining legal certainty while providing flexibility for business relationships to evolve.
Suggested Sections

1. Letter Date and Reference Number: Clear identification of when the amendment is made and reference numbering

2. Parties' Details: Full legal names and addresses of all parties to the original contract

3. Original Agreement Reference: Clear identification of the original agreement being amended, including its date and title

4. Authority Statement: Confirmation that the signatories have authority to execute the amendment

5. Amendment Details: Clear and specific description of what is being amended in the original agreement

6. Effective Date: When the amendments take effect

7. Reaffirmation Statement: Statement that all other terms of the original agreement remain unchanged

8. Execution Block: Signature blocks for all parties

Optional Sections

1. Recitals: Background information explaining why the amendment is necessary - include when there's a complex reason for the amendment

2. Interpretation: Section explaining how the amendment should be read with the original agreement - include for complex amendments

3. Conditions Precedent: Any conditions that must be met before the amendment becomes effective - include if there are prerequisites

4. Language Declaration: Statement about dual language if the amendment is bilingual - required when document is in both Indonesian and English

5. Governing Law Confirmation: Restatement of governing law - include if there's any change or need for clarity

Suggested Schedules

1. Amended Clauses Comparison: Side-by-side comparison of original and amended clauses

2. Updated Payment Terms: If the amendment involves changes to payment terms or pricing

3. Corporate Approvals: Copies of relevant corporate approvals for the amendment

4. Power of Attorney: If signatories are acting under power of attorney

5. Amended Schedules: Any schedules from the original agreement that are being modified

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant legal definitions
Relevant Industries

Manufacturing

Technology

Financial Services

Real Estate

Construction

Energy and Resources

Telecommunications

Retail and Consumer

Healthcare

Agriculture

Transportation and Logistics

Professional Services

Education

Mining

Infrastructure

Relevant Teams

Legal

Procurement

Commercial

Business Development

Operations

Finance

Compliance

Risk Management

Corporate Secretarial

Project Management

Executive Leadership

Contract Administration

Relevant Roles

Legal Counsel

Contract Manager

Business Development Manager

Chief Legal Officer

Commercial Director

Procurement Manager

Company Secretary

Chief Executive Officer

Chief Financial Officer

Project Manager

Operations Director

Compliance Officer

Risk Manager

General Manager

Country Manager

Industries
Indonesian Civil Code (KUHPerdata) Book III: Fundamental law governing contracts in Indonesia, including formation, validity, and amendment of contracts (particularly Articles 1320-1337 regarding requirements for valid agreements)
Law No. 24 of 2009 on National Flag, Language, Emblem and Anthem: Article 31 requires that contracts involving Indonesian parties must be in Indonesian language (bilingual versions are permitted)
Presidential Regulation No. 63 of 2019: Implementation regulation for Law No. 24 of 2009, providing detailed requirements for use of Indonesian language in contracts
Law No. 30 of 2004 on Notary Position: Relevant for determining whether the amendment needs to be notarized, especially if the original contract was notarized
Law No. 40 of 2007 on Limited Liability Companies: If any party is an Indonesian company, this law is relevant for verifying authority to sign amendments and corporate approval requirements
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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