Conditional Acceptance Letter Template for Indonesia

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Key Requirements PROMPT example:

Conditional Acceptance Letter

"I need a Conditional Acceptance Letter for accepting a supplier's offer to provide manufacturing equipment, conditional upon successful technical inspection and performance testing to be completed by March 2025, with the document to include specific technical benchmarks and testing protocols under Indonesian law."

Document background
The Conditional Acceptance Letter is a strategic business document used in Indonesian commercial transactions when a party wishes to accept an offer but needs to establish certain prerequisites or modifications before making a final commitment. This document type is particularly relevant when dealing with complex business transactions, regulatory requirements, or situations requiring additional approvals or due diligence. The letter must comply with Indonesian legal requirements, particularly the Civil Code (KUHPer) and commercial regulations, and typically includes specific conditions, timelines, and requirements that must be satisfied before the acceptance becomes effective. Conditional Acceptance Letters are commonly used in various business contexts, from procurement and supply agreements to investment transactions and service contracts, providing a structured way to negotiate terms while maintaining legal clarity and protection for all parties involved.
Suggested Sections

1. Letter Header: Company letterhead, date, reference number, and addressee details

2. Subject Line: Clear indication of the matter being addressed, referencing any relevant offer or proposal

3. Reference to Original Offer: Specific details of the original offer including date, reference numbers, and key terms

4. Acknowledgment: Formal acknowledgment of receiving the offer and expressing interest

5. Statement of Conditional Acceptance: Clear statement that this is a conditional acceptance, not an absolute acceptance

6. Conditions: Detailed listing of all conditions that must be met for the acceptance to become effective

7. Timeline: Specific deadlines or timeframes for meeting the conditions and response requirements

8. Closing Statement: Final paragraph summarizing the conditional nature of acceptance and next steps

9. Signature Block: Authorized signatory details, position, and company information

Optional Sections

1. Price Adjustment Clause: Include when the acceptance is conditional upon price modifications or payment terms

2. Technical Specifications: When accepting subject to specific technical requirements or modifications

3. Regulatory Compliance: When acceptance is conditional upon meeting specific regulatory requirements or obtaining permits

4. Due Diligence: When acceptance is subject to successful completion of due diligence

5. Board Approval: When formal board or management approval is required as a condition

6. Third Party Consents: When the acceptance is conditional upon obtaining specific third-party approvals or consents

Suggested Schedules

1. Schedule A - Modified Terms: Detailed list of proposed modifications to the original offer terms

2. Schedule B - Technical Requirements: Specific technical specifications or requirements that form part of the conditions

3. Schedule C - Required Documentation: List of documents or certificates required to satisfy the conditions

4. Appendix 1 - Timeline: Detailed timeline for meeting conditions and implementation schedule

5. Appendix 2 - Compliance Requirements: Specific regulatory or compliance requirements that need to be met

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Relevant Industries

Manufacturing

Construction

Real Estate

Technology

Financial Services

Mining

Energy

Telecommunications

Retail

Logistics

Healthcare

Professional Services

Agriculture

Education

Infrastructure

Relevant Teams

Legal

Procurement

Commercial

Operations

Finance

Compliance

Risk Management

Business Development

Technical

Project Management

Supply Chain

Corporate Affairs

Administrative

Strategic Planning

Relevant Roles

Chief Executive Officer

Managing Director

Procurement Manager

Legal Counsel

Contract Manager

Business Development Manager

Commercial Director

Operations Manager

Project Manager

Finance Director

Compliance Officer

Risk Manager

Supply Chain Manager

Technical Director

Department Head

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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