Acceptance Of Proposal Letter Template for Indonesia

The Acceptance Of Proposal Letter is a crucial business document used when an organization wishes to formally accept terms proposed by another party. This document serves as a bridge between the initial proposal and the formal commencement of business relations or project execution. Under Indonesian law, particularly the Civil Code (KUHPer), such acceptance letters form a critical part of contract formation, creating legally binding obligations once properly executed. The letter typically includes reference to the original proposal, clear acceptance statements, key terms restatement, and next steps. It must comply with Indonesian legal requirements, including language requirements under Law No. 24 of 2009, and may need to consider electronic transaction laws if transmitted digitally. This document is particularly important in commercial transactions as it provides clear documentation of acceptance and helps prevent future disputes about the terms agreed upon.

1. Letter Header: Company letterhead, date, reference number, and formal address of both sender and recipient

2. Subject Line: Clear indication that this is an acceptance of proposal, including reference to the original proposal

3. Proposal Reference: Specific details of the proposal being accepted, including date received, reference numbers, and title

4. Confirmation of Acceptance: Clear and unequivocal statement of acceptance of the proposal's terms and conditions

5. Key Terms Restatement: Brief restatement of critical terms being accepted (price, scope, timeline, etc.)

6. Next Steps: Clear outline of immediate actions or expectations following the acceptance

7. Closing: Formal closing statement, signature block, and company details