Acceptance Letter For Tender Award Template for Indonesia

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Key Requirements PROMPT example:

Acceptance Letter For Tender Award

"I need to draft an Acceptance Letter for Tender Award for a government infrastructure project in Jakarta, Indonesia, accepting a tender worth 50 billion rupiah for the construction of a new bridge, with project completion scheduled for March 2025."

Document background
The Acceptance Letter For Tender Award is a critical document in Indonesian procurement processes, typically used after a successful tender bid and formal award notification. It serves as the bidder's official response to a tender award and is required under Indonesian procurement regulations, particularly Presidential Regulation No. 16 of 2018 and its amendments. The letter must be submitted within the specified timeframe after receiving the award notification and precedes the formal contract signing. This document includes crucial details such as project scope acknowledgment, pricing confirmation, timeline acceptance, and commitment to any special conditions. The Acceptance Letter For Tender Award also serves as a preliminary legal binding document, demonstrating the bidder's intention to proceed with the project and comply with all tender requirements. It's particularly important in public sector procurement and major infrastructure projects where strict compliance with Indonesian procurement laws is essential.
Suggested Sections

1. Letter Head and Date: Official company letterhead, date, and reference number of the letter

2. Recipient Details: Full name, title, and address of the tender committee or relevant authority

3. Subject Line: Clear indication that this is a Tender Acceptance Letter with relevant tender reference numbers

4. Tender Reference Details: Reference to the tender invitation, tender number, and project title

5. Award Acknowledgment: Formal acknowledgment of receiving the tender award notification

6. Acceptance Declaration: Clear and unequivocal statement accepting the tender award and its terms

7. Contract Value Confirmation: Confirmation of the accepted contract value and payment terms

8. Project Timeline: Acknowledgment of the project completion timeline as per tender requirements

9. Closing Statement: Formal closing with commitment to proceed with next steps

10. Signature Block: Authorized signatory details, company stamp, and signature

Optional Sections

1. Special Conditions Acknowledgment: Used when there are specific conditions or requirements from the tender that need explicit acknowledgment

2. Performance Bond Reference: Include when a performance bond or bank guarantee is required as part of the tender acceptance

3. Local Content Commitment: Required for projects with specific local content requirements under Indonesian regulations

4. Insurance Confirmation: Include when specific insurance requirements need to be acknowledged

5. Consortium Details: Required when the tender is being accepted by a consortium rather than a single entity

Suggested Schedules

1. Appendix A - Tender Award Notice: Copy of the original tender award notice received

2. Appendix B - Price Schedule: Detailed breakdown of prices and quantities as submitted in the tender

3. Appendix C - Project Timeline: Detailed project implementation schedule

4. Appendix D - Team Structure: Key personnel and organizational structure for project implementation

5. Appendix E - Required Certificates: Copies of any required certificates, licenses, or permits referenced in the acceptance letter

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Construction

Infrastructure Development

Public Works

Energy

Transportation

Healthcare

Education

Information Technology

Telecommunications

Mining

Oil and Gas

Manufacturing

Defense

Public Services

Utilities

Relevant Teams

Legal

Procurement

Business Development

Finance

Operations

Project Management

Commercial

Compliance

Risk Management

Corporate Affairs

Relevant Roles

Chief Executive Officer

Managing Director

Project Director

Tender Manager

Legal Counsel

Contract Manager

Procurement Manager

Business Development Director

Commercial Director

Chief Financial Officer

Project Manager

Bid Manager

Compliance Officer

Risk Manager

Operations Director

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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