The Commercial Lease Notice To Vacate is a crucial document in Indonesian commercial property relationships, governed by the Indonesian Civil Code (KUHPerdata) and relevant commercial property regulations. It is typically used when a business tenant needs to formally communicate their intention to end their lease and vacate commercial premises, whether at the end of the lease term or during it. The document must comply with notice period requirements specified in the original lease agreement and Indonesian law, typically ranging from 1-3 months depending on the terms. It should include specific details about the property, vacation date, and handover arrangements, serving as a legal record of the tenant's intention and protecting both parties' interests in the lease termination process.
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1. Letterhead and Date: Official business letterhead of the tenant (if applicable) and the current date
2. Recipient Details: Full name and address of the landlord/property manager
3. Property Identification: Complete address and details of the leased premises
4. Reference Numbers: Lease agreement reference number and any other relevant identification numbers
5. Formal Notice Declaration: Clear statement of intent to vacate the premises
6. Vacation Date: Specific date when the premises will be vacated, ensuring compliance with notice period requirements
7. Legal Basis: Reference to relevant lease agreement clause and Indonesian legal requirements
8. Current Status: Statement confirming rent payments are up to date and compliance with lease terms
9. Handover Arrangements: Proposed arrangements for property inspection and key handover
10. Closing and Signature: Professional closing, name and signature of authorized representative
1. Security Deposit Return: Request for return of security deposit, include when deposit was paid and bank details - use when security deposit return needs to be addressed
2. Forwarding Address: New contact details for future correspondence - include when relocating to new business premises
3. Reason for Vacation: Brief explanation of the reason for vacating - include when maintaining good business relationships is important or when required by lease terms
4. Renovation Details: Information about any modifications made and restoration plans - include when premises were modified during tenancy
5. Early Termination Details: Explanation and justification for early termination - include only when vacating before lease end date
1. Property Condition Report: Current condition assessment of the premises with photos
2. Utility Account Details: List of utility accounts to be transferred or terminated
3. Maintenance Records: Documentation of regular maintenance carried out during tenancy
4. Outstanding Payments Schedule: List of any pending payments or reconciliations
5. Handover Checklist: Detailed list of items to be checked during final inspection
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