The To Whom It May Concern Letter of Recommendation is a widely used document in Hong Kong's professional and academic spheres. It serves as a formal endorsement tool when the final recipient is unknown or multiple copies may be needed for different purposes. The document typically includes the recommender's professional assessment of the individual's skills, experience, character, and achievements, while complying with Hong Kong's Personal Data (Privacy) Ordinance and relevant employment laws. It's commonly used for job applications, academic admissions, visa applications, and professional certifications. The letter must be carefully crafted to provide honest, factual information while avoiding any potentially discriminatory or defamatory content under Hong Kong law.
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1. Letter Header: Current date, letterhead (if applicable), and 'To Whom It May Concern' salutation
2. Introduction: Writer's introduction, relationship to the recommendee, and duration/context of relationship
3. Recommendee Information: Basic information about the person being recommended, including their role/position and period of association
4. Performance Assessment: Specific examples of the recommendee's skills, achievements, and contributions
5. Character Evaluation: Assessment of the recommendee's personal qualities, work ethic, and interpersonal skills
6. Recommendation Statement: Clear statement of recommendation and future potential
7. Closing: Contact information for follow-up, signature block with writer's name, title, and contact details
1. Academic Performance: Include when writing for academic purposes, detailing grades, academic achievements, and scholarly potential
2. Leadership Experience: Include when the recommendee has held leadership positions or demonstrated leadership qualities
3. Research Capabilities: Include for academic or research-focused recommendations, detailing research experience and capabilities
4. Technical Skills: Include for technical or specialized positions, listing specific technical competencies
5. Awards and Recognition: Include when the recommendee has received notable awards or recognition
6. International Experience: Include when relevant to the intended position or application, detailing global exposure and cross-cultural competencies
1. Performance Records: Optional attachment of relevant performance reviews or achievements (with appropriate permissions)
2. Certificates/Awards: Copies of relevant certificates or awards mentioned in the letter (if applicable and with permission)
3. Project Examples: Brief summaries of key projects mentioned in the recommendation (if applicable and non-confidential)
Relevant legal definitions
Recommender
Position Title
Period of Association
Supervisory Capacity
Professional Relationship
Academic Institution
Employment Period
Professional Duties
Key Responsibilities
Department/Division
Reporting Structure
Academic Program
Professional Qualification
Performance Evaluation Period
Institution
Project Role
Team Structure
Position Title
Period of Association
Supervisory Capacity
Professional Relationship
Academic Institution
Employment Period
Professional Duties
Key Responsibilities
Department/Division
Reporting Structure
Academic Program
Professional Qualification
Performance Evaluation Period
Institution
Project Role
Team Structure
Clauses
Identity and Relationship
Duration of Association
Professional Capacity
Performance Assessment
Skill Evaluation
Character Reference
Achievement Recognition
Recommendation Statement
Verification Statement
Contact Authorization
Confidentiality Statement
Data Privacy Statement
Authentication Statement
Qualification Confirmation
Duration of Association
Professional Capacity
Performance Assessment
Skill Evaluation
Character Reference
Achievement Recognition
Recommendation Statement
Verification Statement
Contact Authorization
Confidentiality Statement
Data Privacy Statement
Authentication Statement
Qualification Confirmation
Relevant Industries
Education
Financial Services
Technology
Healthcare
Legal Services
Manufacturing
Retail
Consulting
Non-profit
Government
Research & Development
Hospitality
Construction
Media & Entertainment
Relevant Teams
Human Resources
Recruitment
Talent Acquisition
Academic Affairs
Personnel Management
Professional Development
Admissions
Career Services
Employee Relations
Leadership Development
Relevant Roles
Human Resources Manager
Hiring Manager
Recruitment Specialist
Department Head
Chief Executive Officer
Academic Dean
Professor
Program Director
Senior Manager
Project Manager
Business Development Manager
Research Director
Department Supervisor
Principal
Managing Director
Career Counselor
Admissions Officer
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