The Subcontractor Confirmation Letter is a crucial document in Hong Kong's construction industry that formalizes the relationship between a main contractor and subcontractor. It is typically issued after initial negotiations and before the commencement of works, serving as a binding confirmation of the subcontractor's appointment and the agreed terms. The document ensures compliance with Hong Kong's regulatory requirements, including the Construction Industry Council Ordinance and related legislation. It should be used whenever engaging subcontractors for specific works within a larger project, containing essential information such as scope of works, payment terms, timeline, quality standards, and safety requirements. This document is particularly important in Hong Kong's legal context as it provides clear evidence of the agreed terms and helps prevent future disputes while maintaining proper documentation for project management and regulatory compliance.
Your data doesn't train Genie's AI
You keep IP ownership of your information
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.
OR
Let Genie AI's market-leading legal AI identify missing terms, unusual language, compliance issues and more - in just seconds.
Upload your Doc
1. Letter Header: Main contractor's letterhead, date, and subcontractor's address
2. Project Reference: Clear identification of the main project and relevant contract details
3. Scope of Work: Specific description of the subcontracted works to be performed
4. Contract Sum and Payment Terms: Agreed price, payment schedule, and invoicing requirements
5. Timeline: Start date, completion date, and any key milestones
6. Quality Standards: Required quality levels and applicable industry standards
7. Safety Requirements: Key safety obligations and compliance requirements
8. Insurance Requirements: Mandatory insurance coverage to be maintained
9. Confirmation Request: Request for confirmation of acceptance of terms
10. Signature Blocks: Space for both parties to sign and date the letter
1. Performance Bond: Include when a performance bond is required from the subcontractor
2. Special Equipment Requirements: Include when specific equipment or machinery must be provided by the subcontractor
3. Environmental Requirements: Include for projects with specific environmental compliance needs
4. Interim Milestones: Include when specific interim deliverables or checkpoints are required
5. Liquidated Damages: Include when specific penalties for delay or non-performance are applicable
6. Specialized Certifications: Include when specific trade or technical certifications are required
1. Schedule A - Detailed Scope of Works: Detailed technical specifications and drawings of the works to be performed
2. Schedule B - Bill of Quantities: Itemized list of quantities and rates for the works
3. Schedule C - Project Timeline: Detailed program of works with key dates and milestones
4. Schedule D - Health and Safety Requirements: Specific safety protocols and requirements for the project
5. Appendix 1 - Required Insurances: Detailed list of required insurance policies and coverage amounts
6. Appendix 2 - Quality Assurance Requirements: Specific quality control procedures and standards to be followed
Relevant legal definitions
Works
Project
Site
Contract Sum
Completion Date
Main Contract
Main Contractor
Subcontractor
Project Manager
Principal
Working Day
Practical Completion
Specifications
Drawings
Programme of Works
Variation
Health and Safety Plan
Quality Management System
Defects Liability Period
Construction Period
Bill of Quantities
Site Rules
Applicable Laws
Construction Documents
Progress Report
Construction Equipment
Materials
Workmanship Standards
Payment Certificate
Retention Money
Force Majeure Event
Project
Site
Contract Sum
Completion Date
Main Contract
Main Contractor
Subcontractor
Project Manager
Principal
Working Day
Practical Completion
Specifications
Drawings
Programme of Works
Variation
Health and Safety Plan
Quality Management System
Defects Liability Period
Construction Period
Bill of Quantities
Site Rules
Applicable Laws
Construction Documents
Progress Report
Construction Equipment
Materials
Workmanship Standards
Payment Certificate
Retention Money
Force Majeure Event
Clauses
Scope of Works
Payment Terms
Timeline and Programme
Quality Standards
Health and Safety
Insurance Requirements
Compliance with Laws
Site Access
Materials and Equipment
Variations
Workmanship
Reporting Requirements
Defects Liability
Warranties
Termination
Indemnification
Confidentiality
Dispute Resolution
Force Majeure
Assignment and Subcontracting
Performance Standards
Documentation Requirements
Labor Requirements
Environmental Compliance
Payment Terms
Timeline and Programme
Quality Standards
Health and Safety
Insurance Requirements
Compliance with Laws
Site Access
Materials and Equipment
Variations
Workmanship
Reporting Requirements
Defects Liability
Warranties
Termination
Indemnification
Confidentiality
Dispute Resolution
Force Majeure
Assignment and Subcontracting
Performance Standards
Documentation Requirements
Labor Requirements
Environmental Compliance
Relevant Industries
Construction
Engineering
Infrastructure
Real Estate Development
Building Services
Interior Fit-out
Renovation
Industrial Projects
Commercial Development
Residential Development
Relevant Teams
Legal
Operations
Procurement
Commercial
Construction
Project Management
Contract Administration
Risk & Compliance
Site Operations
Quality Control
Relevant Roles
Project Manager
Construction Manager
Contracts Manager
Quantity Surveyor
Site Supervisor
Procurement Manager
Legal Counsel
Commercial Manager
Operations Director
Project Director
Construction Director
Site Manager
Contract Administrator
Risk Manager
Compliance Officer
Find the exact document you need
Standard Release Of Liability Form
A Hong Kong law-governed document where one party waives their right to legal claims against another party for specified activities or incidents.
find out more
Primary Non Contributory Endorsement Form
A Hong Kong-compliant insurance endorsement that establishes primary coverage and non-contributory status for an existing insurance policy.
find out more
Contract Between Customer And Supplier
A Hong Kong law-governed contract template establishing terms and conditions between a customer and supplier, suitable for both B2B and B2C relationships.
find out more
Agreement Between Company And Contractor
A Hong Kong law-governed agreement establishing terms and conditions between a company and independent contractor, defining service scope and commercial relationship.
find out more
Contractor Agreement For House (Construction)
Hong Kong-governed construction contract between property owner and contractor for residential building works, compliant with local building regulations.
find out more
General Terms Of Contract
A Hong Kong law-governed master agreement establishing standard terms and conditions for future business transactions between parties.
find out more
Framework Agreement (Construction)
A Hong Kong law-governed agreement establishing terms for ongoing construction services between an employer and contractor, with provisions for individual project call-offs.
find out more
Person Centred Risk Assessment
A Hong Kong-compliant person-centered risk assessment tool for evaluating and managing individual risks in healthcare and social care settings.
find out more
Short Form Non Disclosure Agreement
A concise Hong Kong law-governed NDA for protecting confidential information in standard business discussions and commercial relationships.
find out more
Resident Declaration Form
A legal document under Hong Kong law for declaring and verifying an individual's residential status within the Hong Kong SAR.
find out more
Hourly Rate Agreement
A Hong Kong law-governed agreement setting out terms and conditions for hourly-rate based service provision, including payment terms and service scope.
find out more
Standard Software License Agreement
A Hong Kong law-governed agreement setting out terms and conditions for software licensing, including usage rights, IP protection, and compliance requirements.
find out more
Business Contract Termination Letter
A formal letter governed by Hong Kong law that officially terminates a business contract, specifying termination terms and post-termination obligations.
find out more
Construction Invoice
A legally compliant construction billing document used in Hong Kong that details completed works, materials, and services for payment processing.
find out more
Mail For Salary Increment
A Hong Kong-compliant formal letter documenting an employee's salary increase and related employment term modifications.
find out more
General Tenancy Agreement
A Hong Kong law-governed agreement establishing terms and conditions for property rental between landlord and tenant.
find out more
Legal Agreement Between Two Parties
A Hong Kong law-governed bilateral agreement template for formalizing business relationships and contractual obligations between two parties.
find out more
Non Compete Employment Contract
A Hong Kong law-governed employment agreement containing non-compete provisions to protect business interests while maintaining enforceability under local law.
find out more
Liability Agreement
A Hong Kong law-governed agreement defining liability allocation and risk management between business parties.
find out more
Agreement Between Company And Labour Contractor
A Hong Kong law-governed agreement establishing terms for labour contractor services, including worker provision, management responsibilities, and regulatory compliance requirements.
find out more
Sub Contract Work Agreement
A Hong Kong law-governed agreement between main contractor and subcontractor defining terms for specific construction or development works.
find out more
Simple Separation Agreement
A Hong Kong law-governed agreement that establishes legally binding terms for married couples to live separately, including arrangements for assets, finances, and other practical matters.
find out more
Property Agreement Between Two Parties
A Hong Kong law-governed agreement between two parties for the sale and purchase of property, detailing transaction terms and mutual obligations.
find out more
Labour Hire Contract
A Hong Kong-governed agreement establishing terms for labor hire arrangements between a staffing company, worker, and host company.
find out more
Labour Hire Agreement
A Hong Kong law-governed agreement between a labor hire agency and host employer for the provision of temporary workers, ensuring compliance with local employment regulations.
find out more
Laboratory Risk Assessment Form
A Hong Kong-compliant laboratory risk assessment document for identifying, evaluating, and controlling potential hazards in laboratory settings.
find out more
House Ownership Contract
A Hong Kong law-governed agreement for the transfer of residential property ownership, detailing all essential terms and conditions of the sale.
find out more
General Affidavit Form
A formal written statement of facts sworn under oath or affirmation under Hong Kong law, executed before an authorized person and used as legal evidence or testimony.
find out more
Contractor Subcontractor Agreement
A Hong Kong law-governed agreement between contractor and subcontractor defining terms, conditions, and obligations for construction works.
find out more
Cleaning Contract Termination Letter
A Hong Kong law-governed letter formally terminating a cleaning services contract, outlining termination terms and final arrangements between parties.
find out more
Business Development Contract
A Hong Kong law-governed agreement establishing terms and conditions for business development services, including scope, performance metrics, and compensation structure.
find out more
Swimming Consent Form
A Hong Kong law-governed consent form for swimming activities, capturing participant information, medical declarations, and safety acknowledgments.
find out more
Staffing Agency Contract With Client
A Hong Kong-governed agreement between a staffing agency and client company for the provision of temporary workers, establishing service terms and compliance requirements.
find out more
Simple Stock Transfer Agreement
A Hong Kong law-governed agreement for the transfer of shares between parties, including standard transfer provisions and local regulatory requirements.
find out more
Self Employed Agreement
A Hong Kong law-governed agreement establishing an independent contractor relationship between a company and a self-employed individual.
find out more
Owner Consent Letter
A Hong Kong-compliant formal letter where a property owner provides written consent for specific property-related activities or modifications.
find out more
Part Bill Of Lading
A Hong Kong law-governed shipping document that serves as a partial receipt, contract of carriage, and document of title for a portion of cargo in maritime transport.
find out more
Label Contract
A Hong Kong-governed agreement between a record label and artist(s) establishing terms for music recording, distribution, and rights management.
find out more
Home Remodel Contract
A Hong Kong-governed contract for residential renovation work, outlining terms between homeowner and contractor while ensuring compliance with local building regulations.
find out more
General Contract Agreement Between Two Parties
A general-purpose contract agreement template governed by Hong Kong law, designed for formal business relationships between two parties.
find out more
Genie’s Security Promise
Genie is the safest place to draft. Here’s how we prioritise your privacy and security.
Your documents are private:
We do not train on your data; Genie’s AI improves independently
All data stored on Genie is private to your organisation
Your documents are protected:
Your documents are protected by ultra-secure 256-bit encryption
We are ISO27001 certified, so your data is secure
Organizational security:
You retain IP ownership of your documents and their information
You have full control over your data and who gets to see it
.png)
.png)