Subcontractor Confirmation Letter for Qatar

Subcontractor Confirmation Letter Template for Qatar

A formal written confirmation issued under Qatar law that establishes and documents the engagement of a subcontractor for specific works or services within a larger project. The document outlines key terms including scope, duration, commercial terms, and compliance requirements while adhering to Qatar's Civil Code and Labor Law requirements. It serves as a binding document that confirms the subcontractor's appointment and their acceptance of the project's terms, conditions, and requirements, providing a clear reference point for the parties' obligations and responsibilities under Qatar jurisdiction.

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What is a Subcontractor Confirmation Letter?

The Subcontractor Confirmation Letter is a crucial document used in Qatar's construction and development projects to formally establish and document subcontracting arrangements. It is typically issued after initial negotiations but before work commencement, serving as a binding confirmation of the subcontractor's appointment and acceptance of terms. The document is particularly important in Qatar's legal framework, where written documentation of commercial relationships is essential for enforcement. It includes key project details, scope of works, commercial terms, and compliance requirements with Qatar's regulations, particularly the Civil Code and Labor Law. This document type is commonly used in major infrastructure and construction projects throughout Qatar, providing a clear record of the subcontracting arrangement while ensuring compliance with local legal requirements.

What sections should be included in a Subcontractor Confirmation Letter?

1. Letter Header: Company letterhead, date, reference number, and formal addressing of the subcontractor

2. Project Reference: Clear identification of the main project and contract to which the subcontract relates

3. Scope Confirmation: Detailed description of the specific works or services to be performed by the subcontractor

4. Commercial Terms: Confirmation of agreed rates, payment terms, and payment schedule

5. Duration and Timeline: Start date, completion date, and any key milestone dates

6. Compliance Statement: Statement confirming adherence to Qatar laws, regulations, and project-specific requirements

7. Health and Safety Requirements: Confirmation of compliance with project safety standards and Qatar HSE regulations

8. Authorization Request: Request for subcontractor to confirm acceptance by countersigning

9. Signature Blocks: Space for both parties to sign and date the confirmation

What sections are optional to include in a Subcontractor Confirmation Letter?

1. Quality Assurance Requirements: Specific quality standards and certifications required, included when project has special quality requirements

2. Insurance Requirements: Detailed insurance coverage requirements, included when specific insurance needs exist beyond standard coverage

3. Site Access Details: Specific site access procedures and requirements, included for projects with complex site logistics

4. Material Supply Arrangements: Details of any materials to be supplied by either party, included when material supply is part of the scope

5. Workforce Requirements: Specific staffing levels or qualifications required, included for projects with special labor requirements

What schedules should be included in a Subcontractor Confirmation Letter?

1. Schedule A - Scope of Works: Detailed breakdown of the works to be performed

2. Schedule B - Bill of Quantities: Itemized list of quantities and rates for the subcontract works

3. Schedule C - Program of Works: Detailed timeline and sequence of activities

4. Appendix 1 - HSE Requirements: Project-specific health, safety, and environmental requirements

5. Appendix 2 - Quality Control Requirements: Specific quality control procedures and standards

6. Appendix 3 - Required Documentation: List of documents required from the subcontractor (licenses, certificates, etc.)

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Qatar

Publisher

Genie AI

Document Type

Confirmation Letter

Sector

Sales

Cost

Free to use
Relevant Industries

Construction

Infrastructure Development

Oil & Gas

Real Estate Development

Industrial Projects

Commercial Development

Transportation

Energy

Healthcare Infrastructure

Hospitality

Sports Infrastructure

Education Infrastructure

Relevant Teams

Legal

Procurement

Project Management

Operations

Commercial

Construction

Contract Administration

Health Safety Environment

Quality Control

Relevant Roles

Project Manager

Construction Manager

Contracts Manager

Commercial Manager

Procurement Manager

Legal Counsel

Contract Administrator

Project Director

Site Manager

Operations Manager

Quality Control Manager

HSE Manager

Technical Director

Chief Engineer

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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