The Reason For Termination Letter is a crucial document in Hong Kong's employment landscape, used when an employer needs to formally communicate the termination of employment. It must comply with Hong Kong's Employment Ordinance (Cap. 57) and related employment legislation, including various anti-discrimination ordinances. This document is essential when terminating employment for cause, redundancy, or other legitimate business reasons. The letter serves multiple purposes: it provides clear documentation of the termination decision, outlines specific reasons for the termination, details the notice period or payment in lieu, specifies final payment arrangements, and reminds the employee of any post-employment obligations. A properly drafted Reason For Termination Letter helps protect the employer from potential legal challenges while ensuring the employee receives clear communication about their employment termination.

1. Date and Address Block: Current date and full contact details of both employer and employee

2. Subject Line: Clear indication that this is a termination letter

3. Formal Notification: Clear statement of employment termination and the effective date

4. Reason for Termination: Clear, factual, and specific explanation of the termination reason(s)

5. Notice Period Details: Information about the notice period or payment in lieu of notice

6. Final Payment Information: Details of final salary, unused leave, and other entitlements

7. Company Property: List of company property to be returned and by when

8. Confidentiality Reminder: Reminder of ongoing confidentiality obligations

9. Signature Block: Space for authorized signatory and company details