The Paid Internship Agreement is essential for organizations in Hong Kong offering structured internship programs that provide practical work experience while ensuring legal compliance. This document is particularly important as it falls under Hong Kong's Employment Ordinance and related employment legislation, requiring careful consideration of minimum wage requirements, working hours, and statutory benefits. The agreement should be used whenever engaging interns in a paid capacity, whether for summer programs, academic requirements, or professional development initiatives. It typically includes detailed provisions about the internship duration, compensation, supervision structure, learning objectives, and protections for both the employer and intern. The document helps organizations maintain consistent standards across their internship programs while managing legal risks and ensuring clear expectations for all parties involved.
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1. Parties: Identification of the employer company and the intern, including full legal names and addresses
2. Background: Context of the internship program and its purpose, including any affiliation with educational institutions
3. Definitions: Key terms used throughout the agreement including 'Internship Period', 'Business Day', 'Confidential Information', etc.
4. Term and Duration: Specific start and end dates of the internship, including any probation period if applicable
5. Position and Duties: Intern's role, responsibilities, and expected learning outcomes
6. Work Hours and Location: Regular working hours, work location, and any flexibility arrangements
7. Compensation and Benefits: Salary, payment schedule, and any additional benefits provided
8. Supervision and Performance Review: Details about supervision structure and performance evaluation process
9. Confidentiality: Obligations regarding company confidential information and trade secrets
10. Intellectual Property: Ownership and rights to work created during the internship
11. Data Protection: Handling of personal data in compliance with PDPO
12. Health and Safety: Workplace safety obligations and procedures
13. Termination: Conditions and process for early termination by either party
14. Governing Law: Specification of Hong Kong law as governing law
15. Entire Agreement: Standard boilerplate confirming this as the complete agreement between parties
1. Educational Institution Requirements: Include when internship is part of an academic program, detailing specific academic requirements and coordination with the institution
2. Housing Allowance: Include when providing accommodation or housing allowance to the intern
3. Non-Competition: Include when the intern will have access to sensitive business information or client relationships
4. Travel Requirements: Include when the role involves business travel or multiple work locations
5. Insurance Coverage: Include when providing additional insurance beyond statutory requirements
6. Training Program: Include when there is a structured training program with specific modules or rotations
7. Bonus or Incentive Scheme: Include when offering performance-based bonuses or other incentives
1. Schedule 1 - Job Description: Detailed description of intern's role, responsibilities, and learning objectives
2. Schedule 2 - Compensation Details: Breakdown of salary, allowances, and payment schedule
3. Schedule 3 - Company Policies: Relevant company policies applicable to interns
4. Schedule 4 - Training Program: Detailed outline of any structured training or development program
5. Appendix A - Code of Conduct: Company's code of conduct and professional behavior expectations
6. Appendix B - Health and Safety Guidelines: Specific workplace safety procedures and guidelines
Relevant legal definitions
Agreement
Business Day
Company
Confidential Information
Educational Institution
Effective Date
Employment Ordinance
End Date
Intellectual Property Rights
Intern
Internship
Internship Period
Learning Objectives
Normal Working Hours
Parent Company
Parties
Personal Data
Premises
Program Coordinator
Related Companies
Remuneration
Start Date
Subsidiary
Supervisor
Term
Training Materials
Training Program
Work Product
Working Hours
Workplace
Business Day
Company
Confidential Information
Educational Institution
Effective Date
Employment Ordinance
End Date
Intellectual Property Rights
Intern
Internship
Internship Period
Learning Objectives
Normal Working Hours
Parent Company
Parties
Personal Data
Premises
Program Coordinator
Related Companies
Remuneration
Start Date
Subsidiary
Supervisor
Term
Training Materials
Training Program
Work Product
Working Hours
Workplace
Clauses
Interpretation
Appointment
Term
Probation
Duties and Responsibilities
Learning Objectives
Supervision
Working Hours
Location
Remuneration
Benefits
Leave Entitlements
Performance Review
Training
Confidentiality
Intellectual Property
Data Protection
Health and Safety
Code of Conduct
Non-Competition
Non-Solicitation
Termination
Notice Period
Return of Property
References
Governing Law
Entire Agreement
Severability
Assignment
Notices
Force Majeure
Amendments
Third Party Rights
Counterparts
Appointment
Term
Probation
Duties and Responsibilities
Learning Objectives
Supervision
Working Hours
Location
Remuneration
Benefits
Leave Entitlements
Performance Review
Training
Confidentiality
Intellectual Property
Data Protection
Health and Safety
Code of Conduct
Non-Competition
Non-Solicitation
Termination
Notice Period
Return of Property
References
Governing Law
Entire Agreement
Severability
Assignment
Notices
Force Majeure
Amendments
Third Party Rights
Counterparts
Relevant Industries
Financial Services
Technology
Professional Services
Manufacturing
Retail
Healthcare
Education
Media and Communications
Engineering
Construction
Hospitality
Legal Services
Consulting
Non-profit
Government
Relevant Teams
Human Resources
Legal
Compliance
Training and Development
Talent Acquisition
Graduate Recruitment
Employee Relations
Department Hosting Intern
Finance
Administration
Relevant Roles
Human Resources Manager
Talent Acquisition Specialist
Legal Counsel
Department Manager
Program Coordinator
Internship Supervisor
Training Manager
Recruitment Manager
HR Business Partner
Compliance Officer
Department Head
Graduate Program Manager
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