The Maternity Leave Notice Letter is a crucial document in Hong Kong's employment landscape, designed to comply with the requirements of the Employment Ordinance (Cap. 57). This document should be submitted by pregnant employees to their employers to formally notify them of their intention to take maternity leave. The notice typically needs to be given at least 2-3 months before the intended commencement of maternity leave, unless there are valid reasons for a shorter notice period. The letter must include specific information such as the expected date of confinement confirmed by a medical practitioner, the intended start date of the maternity leave, and any relevant medical certificates. It serves as a formal record of the leave request and helps organizations plan for temporary coverage of the employee's duties during their absence.
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1. Letter Header: Company name, address, date, and reference number if applicable
2. Recipient Details: Supervisor/HR manager's name, title, and department
3. Subject Line: Clear indication that this is a maternity leave notice
4. Notice Statement: Formal notification of intention to take maternity leave
5. Pregnancy Details: Expected date of confinement/delivery as confirmed by medical practitioner
6. Leave Period: Intended start and end dates of the maternity leave period
7. Current Work Status: Current position and department
8. Handover Arrangements: Brief outline of how current duties will be handled during absence
9. Contact Information: How to reach the employee during the leave period
10. Closing: Formal closing, signature, and employee details
1. Medical Complications: Additional information about any pregnancy-related medical conditions requiring special consideration
2. Flexible Work Arrangements: Request for any special arrangements before or after the maternity leave period
3. Extended Leave Request: Request for additional leave beyond statutory maternity leave if needed
4. Return to Work Plans: Preliminary discussion of return to work arrangements if already known
5. Benefits Continuation: Discussion of how benefits will be handled during the leave period
1. Medical Certificate: Certificate from registered medical practitioner confirming pregnancy and expected date of confinement
2. Handover Document: Detailed list of ongoing projects and responsibilities with status updates
3. Contact Protocol: Detailed protocol for how and when to contact the employee during leave
4. Emergency Contacts: List of emergency contact information during the leave period
Relevant legal definitions
Expected Date of Confinement
Maternity Leave Period
Continuous Contract of Employment
Medical Certificate
Registered Medical Practitioner
Statutory Maternity Leave
Additional Maternity Leave
Maternity Leave Pay
Return to Work Date
Handover Period
Emergency Contact
Critical Business Matters
Sickness Allowance
Leave Entitlements
Confinement
Maternity Leave Period
Continuous Contract of Employment
Medical Certificate
Registered Medical Practitioner
Statutory Maternity Leave
Additional Maternity Leave
Maternity Leave Pay
Return to Work Date
Handover Period
Emergency Contact
Critical Business Matters
Sickness Allowance
Leave Entitlements
Confinement
Clauses
Relevant Industries
Financial Services
Technology
Retail
Healthcare
Education
Manufacturing
Professional Services
Public Sector
Hospitality
Construction
Media and Entertainment
Telecommunications
Non-Profit
Real Estate
Transportation
Energy
Relevant Teams
Human Resources
Legal
Compliance
Employee Relations
Benefits Administration
Operations
Administration
Relevant Roles
HR Director
HR Manager
HR Officer
Employee Relations Manager
Benefits Coordinator
Legal Counsel
Compliance Officer
Department Manager
Line Manager
Team Leader
Operations Manager
Office Manager
Executive Assistant
Administrator
General Counsel
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