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Donation Solicitation Letter For Death Financial Assistance

Donation Solicitation Letter For Death Financial Assistance Template for Hong Kong

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Donation Solicitation Letter For Death Financial Assistance

I need a Donation Solicitation Letter For Death Financial Assistance to raise HKD 200,000 for a family of four who lost their primary breadwinner in January 2025, ensuring compliance with Hong Kong charitable fundraising regulations and including provisions for corporate matching programs.

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Document background
The Donation Solicitation Letter For Death Financial Assistance is a crucial document used in Hong Kong when seeking financial support for families facing hardship following a death. This document must comply with Hong Kong's strict charitable fundraising regulations, including the Public Health and Municipal Services Ordinance (Cap. 132) and the Personal Data (Privacy) Ordinance (Cap. 486). It is typically used when a family faces financial difficulties due to funeral expenses, outstanding medical bills, or loss of income following a death. The letter must include specific elements such as the organization's registration details, clear purpose of fundraising, transparent handling of funds, and proper privacy notices. It serves as both a legal document for compliance purposes and a compassionate appeal for community support.
Suggested Sections

1. Organization Details: Official letterhead, contact information, and charitable organization registration details

2. Date and Reference: Clear dating and reference number for tracking purposes

3. Recipient Address: Where applicable, full address and proper salutation

4. Introduction of Organization: Brief description of the organization's mission and credibility

5. Case Description: Sensitive description of the circumstances leading to the need for financial assistance

6. Financial Need Statement: Clear statement of the amount needed and how it will be used

7. Donation Request: Specific request for support with available donation methods

8. Tax Deduction Information: Information about tax deductibility of donations

9. Privacy Statement: How donor information will be handled and protected

10. Contact Information: Clear details for inquiries and submission of donations

Optional Sections

1. Previous Success Stories: Include when the organization has relevant past experience in similar cases

2. Community Impact: Add when the case has broader community implications

3. Urgent Appeal Notice: Include when there are time-sensitive aspects to the financial need

4. Memorial Fund Details: Add when a specific memorial fund is being established

5. Corporate Matching Information: Include when corporate matching programs are available

Suggested Schedules

1. Donation Form: Structured form for donors to fill out with their details and donation amount

2. Bank Account Details: Secure sheet with banking information for direct transfers

3. Tax Receipt Template: Sample of the tax receipt that will be provided to donors

4. Case Budget Breakdown: Detailed breakdown of how the funds will be utilized

5. Supporting Documents List: List of available supporting documents that can be provided upon request

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Non-Profit & Charities

Social Services

Healthcare

Religious Organizations

Community Services

Education

Financial Services

Legal Services

Relevant Teams

Legal

Compliance

Fundraising

Social Services

Finance

Communications

Donor Relations

Community Outreach

Administrative Services

Risk Management

Relevant Roles

Charity Director

Fundraising Manager

Legal Compliance Officer

Social Worker

Community Outreach Coordinator

Financial Administrator

Donor Relations Manager

Trust Officer

Program Director

Communications Manager

Privacy Officer

Industries
Public Health and Municipal Services Ordinance (Cap. 132): Regulates public fundraising activities and requires permits for collecting money or goods for charitable purposes in public places
Personal Data (Privacy) Ordinance (Cap. 486): Governs the collection, handling, and use of personal data of donors and beneficiaries
Inland Revenue Ordinance (Cap. 112): Covers tax deductions for charitable donations and requirements for tax-exempt status of charitable organizations
Theft Ordinance (Cap. 210): Contains provisions against fraudulent fundraising and misappropriation of donated funds
Charities Trust Law: Common law principles governing charitable trusts and activities in Hong Kong
Summary Offences Ordinance (Cap. 228): Requires permission for fundraising activities in public places and regulates conduct of such activities
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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