Delegation Form for Hong Kong

Delegation Form Template for Hong Kong

A Hong Kong Delegation Form is a formal legal document that establishes and defines the transfer of specific powers, duties, or responsibilities from one party (the delegator) to another (the delegate). Governed by Hong Kong law, particularly the Powers of Attorney Ordinance (Cap. 31) and related legislation, this document precisely outlines the scope, duration, and conditions of the delegated authority. It includes essential provisions for execution, revocation, and limitations of powers, ensuring compliance with Hong Kong's legal requirements while providing clear accountability and protection for all parties involved.

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What is a Delegation Form?

The Delegation Form is a crucial legal instrument in Hong Kong's business and administrative landscape, used to formally transfer specific authorities from one party to another. This document is essential when an individual or organization needs to authorize another party to act on their behalf, whether for specific transactions, ongoing operations, or time-limited projects. The form must comply with Hong Kong's legal framework, particularly the Powers of Attorney Ordinance (Cap. 31) and relevant corporate legislation. A properly executed Delegation Form provides legal protection for all parties by clearly defining the scope of delegated powers, limitations, duration, and conditions under which the delegation operates. It's commonly used in corporate settings, government agencies, and private transactions where formal authorization is required for decision-making or representation purposes.

What sections should be included in a Delegation Form?

1. Delegator Details: Full name, position, and contact information of the person/entity granting the delegation

2. Delegate Details: Full name, position, and contact information of the person/entity receiving the delegation authority

3. Scope of Delegation: Clear and specific description of the powers, duties, and responsibilities being delegated

4. Duration: The time period for which the delegation is valid, including start and end dates

5. Powers and Limitations: Explicit statement of what the delegate can and cannot do under this delegation

6. Revocation Clause: Terms under which the delegation can be revoked or terminated

7. Execution Block: Signature sections for both delegator and delegate, including witness provisions if required

What sections are optional to include in a Delegation Form?

1. Sub-delegation Authority: Section specifying whether and under what conditions the delegate may further delegate powers to others

2. Indemnification: Provisions protecting the delegate from liability when acting within the scope of delegation

3. Reporting Requirements: Required when the delegate must report back to the delegator on actions taken

4. Emergency Provisions: Special powers or procedures that apply in emergency situations

5. Compliance Requirements: Specific regulatory or internal compliance requirements that the delegate must follow

6. Conflict Resolution: Procedures for resolving disputes related to the delegation

What schedules should be included in a Delegation Form?

1. Schedule 1 - Detailed Powers: Comprehensive list of specific powers and authorities being delegated

2. Schedule 2 - Specified Limitations: Detailed list of activities or decisions that are explicitly excluded from the delegation

3. Schedule 3 - Required Forms: Templates or forms that must be used by the delegate when exercising delegated powers

4. Appendix A - Corporate Resolution: If applicable, copy of the corporate resolution authorizing the delegation

5. Appendix B - Specimen Signatures: Where required, specimen signatures of authorized delegates

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Hong Kong

Publisher

Genie AI

Document Type

Letter of Authority

Sector

Banking

Cost

Free to use
Relevant legal definitions
Relevant Industries

Financial Services

Banking

Insurance

Real Estate

Manufacturing

Healthcare

Education

Professional Services

Government and Public Sector

Retail

Technology

Telecommunications

Construction

Transportation and Logistics

Relevant Teams

Legal

Compliance

Corporate Secretarial

Executive Office

Human Resources

Operations

Finance

Administration

Risk Management

Corporate Governance

Relevant Roles

Chief Executive Officer

Managing Director

Board Director

Company Secretary

Department Head

Senior Manager

Operations Manager

Finance Director

Legal Counsel

Compliance Officer

Human Resources Director

Project Manager

Regional Manager

Branch Manager

Administrative Officer

Authorized Representative

Power of Attorney Holder

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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