Compilation Engagement Letter for Hong Kong

Compilation Engagement Letter Template for Hong Kong

A Compilation Engagement Letter is a formal document used in Hong Kong that establishes the terms and conditions under which a professional accountant or accounting firm will compile financial information for a client. The document, governed by Hong Kong Standard on Related Services 4410 (Revised), outlines the scope of services, responsibilities of both parties, and acknowledges that the engagement does not constitute an audit or review. It includes specific provisions for compliance with Hong Kong regulatory requirements, professional standards, and data protection laws while clearly defining the nature and limitations of the compilation services to be provided.

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What is a Compilation Engagement Letter?

The Compilation Engagement Letter serves as a crucial document in Hong Kong's professional services landscape, establishing the professional relationship between an accounting firm and its client for compilation services. This document is required when a client needs assistance in preparing or compiling financial information without the level of assurance provided by an audit or review engagement. The letter must comply with HKSRS 4410 (Revised) and relevant Hong Kong regulations, clearly outlining the nature of compilation services, responsibilities of both parties, and limitations of the engagement. It's particularly important for small and medium-sized enterprises that need professional assistance with financial reporting but don't require a full audit. The Compilation Engagement Letter should address specific Hong Kong regulatory requirements, including references to applicable professional standards, data protection laws, and anti-money laundering regulations.

What sections should be included in a Compilation Engagement Letter?

1. Addressee Details: Client name, position, and company address

2. Engagement Purpose: Clear statement of the compilation engagement purpose and the specific financial information to be compiled

3. Scope of Compilation Engagement: Detailed description of what the compilation engagement will and will not cover

4. Management's Responsibilities: Clear outline of the client's responsibilities including accuracy of information and decisions about accounting principles

5. Practitioner's Responsibilities: Description of the accountant's responsibilities in the compilation engagement

6. Nature of Compilation: Explanation that the engagement doesn't include audit or review procedures

7. Fee Structure: Details of fees, billing arrangements, and payment terms

8. Timeline: Expected timeframe for the compilation work

9. Confidentiality: Statement regarding confidentiality obligations

10. Professional Standards: Reference to HKSRS 4410 and other applicable professional standards

11. Signature Block: Space for both parties to sign and date the engagement letter

What sections are optional to include in a Compilation Engagement Letter?

1. Use of External Experts: Include when the engagement may require consultation with external specialists

2. Multiple Period Arrangements: Include when the engagement covers multiple reporting periods

3. Special Purpose Framework: Include when financial information will be compiled under a special purpose framework

4. Group Structure Considerations: Include when dealing with group companies or consolidated financial information

5. Language Considerations: Include when reports will be prepared in multiple languages

6. Electronic Data Processing: Include when specific software or electronic systems will be used

7. Limitation of Liability: Include specific liability limitations where permitted by law

What schedules should be included in a Compilation Engagement Letter?

1. Schedule 1: Detailed Fee Schedule: Breakdown of fees, hourly rates, and additional charges

2. Schedule 2: Required Information List: Detailed list of information and documents the client needs to provide

3. Schedule 3: Timeline and Deliverables: Detailed project timeline with key milestones and deliverables

4. Appendix A: Compilation Procedures: Overview of the standard compilation procedures to be performed

5. Appendix B: Sample Compilation Report: Example format of the final compilation report

6. Appendix C: Terms and Conditions: Standard terms and conditions of the firm

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Hong Kong

Publisher

Genie AI

Document Type

Complaint Letter

Cost

Free to use
Relevant legal definitions
Clauses
Relevant Industries

Financial Services

Professional Services

Manufacturing

Retail

Technology

Real Estate

Healthcare

Education

Non-Profit Organizations

Construction

Hospitality

Trading

Logistics

Entertainment

Relevant Teams

Finance

Accounting

Compliance

Legal

Treasury

Corporate Secretarial

Senior Management

Board of Directors

Internal Audit

Risk Management

Relevant Roles

Chief Financial Officer

Finance Director

Financial Controller

Accounting Manager

Company Director

Managing Director

Partner (Accounting Firm)

Senior Manager (Accounting Firm)

Company Secretary

Finance Manager

Business Owner

General Manager

Compliance Officer

Treasury Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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