The Commercial Pro Forma Invoice is a fundamental document in international trade and commercial transactions, particularly relevant under Hong Kong's robust commercial law framework. It serves as a preliminary invoice issued by sellers to potential buyers before the final sale is completed. This document is typically used when seeking advance payments, applying for import licenses, initiating customs clearance procedures, or establishing letters of credit. The Pro Forma Invoice includes essential details such as product specifications, pricing, payment terms, and delivery conditions, making it a crucial tool for both parties to confirm transaction details before proceeding with the actual sale. In Hong Kong's business environment, which emphasizes efficiency and clarity in commercial transactions, this document type helps facilitate smooth international trade operations while ensuring compliance with local regulations and international trade practices.
Your data doesn't train Genie's AI
You keep IP ownership of your information
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.
OR
Let Genie AI's market-leading legal AI identify missing terms, unusual language, compliance issues and more - in just seconds.
Upload your Doc
1. Header Information: Company letterhead, document title as 'Pro Forma Invoice', unique reference number, and date of issue
2. Seller Details: Full legal name, address, contact information, and business registration details of the selling company
3. Buyer Details: Full legal name, address, and contact information of the buying company or individual
4. Product Details: Detailed description of goods, including quantity, unit price, SKU/model numbers, and specifications
5. Pricing Information: Unit prices, subtotal, applicable taxes, and total amount in specified currency
6. Payment Terms: Payment method, payment deadline, and banking information if applicable
7. Delivery Terms: Shipping method, Incoterms, estimated delivery date, and shipping address
8. Validity Period: Statement indicating how long the pro forma invoice is valid for
1. Special Instructions: Any special handling requirements or instructions - include when goods require specific handling or storage conditions
2. Customs Information: HS codes, country of origin, and other customs-related information - include for international shipments
3. Quality Certificates: Reference to required quality certificates or compliance documents - include when dealing with regulated goods
4. Insurance Details: Insurance coverage information - include when shipping valuable or sensitive goods
5. Terms and Conditions: Additional terms specific to the transaction - include for complex or high-value transactions
6. Warranty Information: Product warranty details - include when selling goods with manufacturer warranties
1. Detailed Product Specifications: Technical specifications, drawings, or detailed product descriptions when the main invoice cannot accommodate all details
2. Packing List: Detailed breakdown of items, quantities, and packaging information
3. Required Certificates: Copies of relevant certificates (e.g., origin, quality, compliance) required for the transaction
Relevant legal definitions
Buyer
Seller
Goods
Delivery Date
Delivery Location
Delivery Terms
Incoterms
Payment Terms
Price
Currency
Shipping Terms
Validity Period
Purchase Order
Country of Origin
HS Code
Packing Specifications
Quantity
Unit Price
Total Amount
Bank Details
Business Day
Force Majeure
Shipping Documents
Letter of Credit
Insurance Coverage
Seller
Goods
Delivery Date
Delivery Location
Delivery Terms
Incoterms
Payment Terms
Price
Currency
Shipping Terms
Validity Period
Purchase Order
Country of Origin
HS Code
Packing Specifications
Quantity
Unit Price
Total Amount
Bank Details
Business Day
Force Majeure
Shipping Documents
Letter of Credit
Insurance Coverage
Clauses
Product Specifications
Payment Terms
Delivery Terms
Price and Currency
Shipping Requirements
Documentation Requirements
Validity Period
Customs Declaration
Insurance Coverage
Bank Details
Quality Standards
Export/Import Requirements
Warranty
Disclaimers
Terms and Conditions
Force Majeure
Jurisdiction
Amendments
Payment Terms
Delivery Terms
Price and Currency
Shipping Requirements
Documentation Requirements
Validity Period
Customs Declaration
Insurance Coverage
Bank Details
Quality Standards
Export/Import Requirements
Warranty
Disclaimers
Terms and Conditions
Force Majeure
Jurisdiction
Amendments
Relevant Industries
Manufacturing
International Trade
Retail
Wholesale
E-commerce
Electronics
Textiles and Apparel
Food and Beverage
Automotive
Pharmaceuticals
Chemical Industry
Consumer Goods
Industrial Equipment
Technology
Logistics and Supply Chain
Relevant Teams
Sales
Procurement
Export
Import
Finance
Logistics
Commercial Operations
Supply Chain
Legal
Compliance
Customer Service
Documentation
Trade Operations
Shipping
Account Management
Relevant Roles
Export Manager
Import Coordinator
Sales Director
Procurement Manager
Trade Finance Manager
Logistics Coordinator
Commercial Operations Manager
Supply Chain Manager
International Sales Representative
Customs Compliance Officer
Finance Controller
Account Manager
Business Development Manager
Shipping Coordinator
Trade Documentation Specialist
Find the exact document you need
Senior Management Performance Review
A Hong Kong-compliant performance review template for evaluating senior management achievements, capabilities, and development areas.
find out more
Promissory Note For Late Rental Payment
A Hong Kong law-governed promissory note documenting a tenant's legally binding promise to pay outstanding rental debt to their landlord.
find out more
Formal Performance Appraisal
A Hong Kong law-compliant formal performance appraisal document establishing standardized employee evaluation procedures and documentation requirements.
find out more
Corporate PPA Renewable (Energy)
A Hong Kong law-governed agreement for corporate procurement of renewable energy, establishing terms for direct purchase from renewable energy producers.
find out more
Commercial Pro Forma Invoice
A preliminary commercial document under Hong Kong law that outlines the details of a proposed sale, including product specifications, pricing, and terms, typically used in international trade transactions.
find out more
Promissory Note For Payment
A legally binding written promise to pay a specific sum of money under Hong Kong law, creating an enforceable debt obligation between parties.
find out more
Short Form Of Contract
A concise contract template governed by Hong Kong law, designed for straightforward commercial arrangements requiring simplified but legally sound documentation.
find out more
Demand Of Delivery Letter
A formal letter under Hong Kong law demanding delivery of goods or services that are overdue or in breach of contract terms.
find out more
Loan Agreement And Mortgage
A Hong Kong law-governed agreement combining loan terms with property security arrangements through a mortgage, establishing lending conditions and security rights.
find out more
Negotiable Instrument Promissory Note
A Hong Kong law-governed financial instrument containing a written, unconditional promise to pay a specified sum of money, either on demand or at a predetermined time.
find out more
Promissory Note Guaranty
A Hong Kong law-governed guarantee securing payment obligations under a promissory note, combining personal guarantee and negotiable instrument elements.
find out more
Subordinated Loan Agreement
A Hong Kong law agreement establishing terms for a subordinated loan that ranks junior to other specified borrower indebtedness.
find out more
Interest Loan Agreement
A Hong Kong-compliant agreement establishing terms for an interest-bearing loan, including loan amount, interest rates, and repayment conditions.
find out more
Discontinuing Service Letter
A Hong Kong law-governed formal notice that communicates the termination of services, including essential details about the discontinuation process and transition arrangements.
find out more
Promissory Note For Examination Payment
A Hong Kong-governed promissory note documenting a legally binding commitment to pay for examination fees to an educational institution or examination board.
find out more
Simple Promissory Note Between Family Members
A Hong Kong-compliant promissory note template designed for formalizing loan agreements between family members, combining legal validity with family-friendly terms.
find out more
Simple Promissory Note For Personal Loan
A legally binding promise to repay a personal loan under Hong Kong law, specifying loan amount, payment terms, and interest rates.
find out more
Unsecured Loan Contract
A Hong Kong law-governed unsecured loan agreement establishing terms for lending without collateral, compliant with local lending regulations.
find out more
Promissory Note With Notary
A Hong Kong law-governed notarized financial instrument containing a written promise to pay a specific sum of money, with enhanced legal enforceability through notarial authentication.
find out more
Promissory Note Letter For Delayed Payment
A legally binding financial instrument under Hong Kong law documenting a promise to pay a specified sum at a future date, with detailed payment and interest terms.
find out more
Promissory Note For Late Payment Of Tuition Fee
A Hong Kong law-governed promissory note establishing a formal obligation to pay outstanding tuition fees to an educational institution.
find out more
Promissory Deed
A formal deed under Hong Kong law creating a binding promise to pay a specified sum of money, with enhanced enforceability compared to standard promissory notes.
find out more
Line Of Credit Letter
A Hong Kong law-governed document establishing a revolving credit facility between a financial institution and borrower, outlining facility terms and conditions.
find out more
Guarantee Of Lease Form
A Hong Kong law-governed document where a guarantor provides security to a landlord by guaranteeing a tenant's lease obligations.
find out more
Green Power Purchase Agreement
Hong Kong law-governed agreement for the sale and purchase of renewable energy, including environmental attributes and regulatory compliance requirements.
find out more
Balloon Promissory Note
A Hong Kong law-governed financial instrument documenting a loan repayment obligation with regular payments and a larger final balloon payment.
find out more
Unrestricted Letter Of Credit
A Hong Kong law-governed banking instrument that provides an irrevocable payment guarantee in international trade transactions, subject to UCP 600.
find out more
Promissory Note With Personal Guarantee
A Hong Kong law-governed financial instrument combining a promise to pay a specific sum with a personal guarantee, creating dual security through primary debt obligation and third-party guarantee.
find out more
Promissory Note With Collateral
A Hong Kong law-governed document containing a formal promise to pay a sum of money, secured by specified collateral assets.
find out more
Promissory Note Letter
A formal written promise to pay a specified sum of money under Hong Kong law, creating a legally binding debt obligation between parties.
find out more
Promissory Note For Property
A Hong Kong law-governed document containing an unconditional promise to pay a specific sum related to a property transaction, including payment terms and property details.
find out more
Promissory Loan Agreement
A Hong Kong law-governed agreement documenting a loan arrangement, including repayment terms, interest, and security provisions.
find out more
Pay Settlement Agreement
A Hong Kong law-governed agreement that formalizes payment settlements between employers and employees, setting out settlement terms and mutual releases.
find out more
Non Negotiable Letter Of Credit
A Hong Kong law-governed banking instrument that provides secure payment in international trade, with non-transferable payment rights to the beneficiary.
find out more
International Non Disclosure Agreement
Hong Kong law-governed international NDA template for protecting confidential information in cross-border business relationships.
find out more
Full Payment Agreement Of Property
A Hong Kong law-governed agreement documenting the full payment purchase of property, including all essential terms and conditions for property transfer.
find out more
Amended And Restated Promissory Note
A Hong Kong law-governed document that amends and restates an existing promissory note, consolidating all modifications and original terms into a single, comprehensive debt instrument.
find out more
Promissory Note Conversion Agreement
A Hong Kong law-governed agreement that establishes the terms for converting a promissory note into company shares, ensuring compliance with local corporate and securities regulations.
find out more
30 Day Promissory Note
A Hong Kong law-governed negotiable instrument containing an unconditional promise to pay a specified sum within 30 days.
find out more
Promissory Note For Land Purchase
A Hong Kong-compliant legal document containing a written promise to pay for land purchase, combining elements of a negotiable instrument with property transaction requirements.
find out more
Genie’s Security Promise
Genie is the safest place to draft. Here’s how we prioritise your privacy and security.
Your documents are private:
We do not train on your data; Genie’s AI improves independently
All data stored on Genie is private to your organisation
Your documents are protected:
Your documents are protected by ultra-secure 256-bit encryption
We are ISO27001 certified, so your data is secure
Organizational security:
You retain IP ownership of your documents and their information
You have full control over your data and who gets to see it
.png)
.png)