An Authorization Letter To Collect Certificate is a crucial document used in Hong Kong when an individual or organization needs to delegate the authority to collect important documents or certificates to another person. This type of authorization is commonly required in situations where the original requester cannot personally collect their certificates, diplomas, legal documents, or other official papers from issuing authorities. The document must comply with Hong Kong's legal framework, particularly regarding personal data protection and agency laws. It includes essential details such as the identities of both parties, specific authorization scope, validity period, and certificate details. This letter serves as a formal delegation instrument recognized by government departments, educational institutions, and other organizations in Hong Kong.

1. Letter Date and Location: Current date and place of writing the authorization letter

2. Addressee Details: Name and address of the organization/institution from which the certificate is to be collected

3. Authorizer Information: Full name, HKID/Passport number, and contact details of the person giving authorization

4. Authorized Person Information: Full name, HKID/Passport number, and contact details of the person being authorized to collect

5. Certificate Details: Specific details of the certificate to be collected, including type, reference numbers, and issuing department

6. Authorization Statement: Clear statement of authorization granted, specifying the exact actions permitted

7. Validity Period: Specific timeframe during which the authorization is valid

8. Signature Block: Space for authorizer's signature, with name printed below