Volunteer Liability Waiver for the United Kingdom

Volunteer Liability Waiver Template for England and Wales

A Volunteer Liability Waiver is a legal document used in England and Wales that establishes the relationship between an organization and its volunteers while protecting the organization from certain liabilities. The document outlines the voluntary nature of the relationship, defines responsibilities, and includes appropriate waivers within the limitations of English law, particularly considering the Unfair Contract Terms Act 1977 and Health and Safety at Work Act 1974.

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What is a Volunteer Liability Waiver?

The Volunteer Liability Waiver is essential for organizations in England and Wales that engage volunteers in their operations. This document serves to protect both the organization and the volunteer by clearly defining the voluntary relationship, outlining responsibilities, and establishing appropriate liability waivers within legal boundaries. It addresses key aspects of English law including health and safety obligations, data protection requirements, and limitations on liability exclusions. The waiver is particularly important given the increasing focus on risk management and the need to balance volunteer engagement with organizational protection.

What sections should be included in a Volunteer Liability Waiver?

1. Parties: Identifies the organization and the volunteer

2. Background: Explains the voluntary nature of the relationship and activities involved

3. Definitions: Defines key terms used in the agreement

4. Volunteer Responsibilities: Outlines the expected duties and commitments

5. Waiver of Liability: Core waiver provisions within legal limitations

6. Health and Safety: Organization's commitments to volunteer safety

7. Governing Law: Specifies applicable law (England and Wales)

What sections are optional to include in a Volunteer Liability Waiver?

1. Insurance Coverage: Details of any insurance provided by organization - include when organization provides specific insurance coverage

2. Confidentiality: Confidentiality obligations - include when volunteer has access to sensitive information

3. Data Protection: Data protection obligations and rights - include when personal data is processed

4. Intellectual Property: IP rights assignment or licensing - include when volunteer work may create IP

What schedules should be included in a Volunteer Liability Waiver?

1. Description of Volunteer Activities: Detailed outline of specific volunteer duties and responsibilities

2. Health and Safety Procedures: Specific safety protocols and procedures

3. Emergency Contact Information: Volunteer's emergency contact details

4. Risk Assessments: Relevant risk assessments for volunteer activities

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

England and Wales

Publisher

Genie AI

Document Type

Waiver

Cost

Free to use
Industries

Health and Safety at Work Act 1974: Key legislation that establishes duty of care obligations to non-employees including volunteers. Section 3 specifically applies to non-employees and requires organizations to ensure volunteer safety.

Unfair Contract Terms Act 1977: Restricts ability to exclude liability for negligence. Prohibits exclusion of liability for death or personal injury caused by negligence and limits other liability exclusions.

Consumer Rights Act 2015: May apply if volunteers are considered 'consumers'. Determines what constitutes fair terms in agreements and provides consumer protection measures.

Occupiers' Liability Acts 1957 and 1984: Defines the duty of care owed to lawful visitors on premises, including volunteers. Essential for volunteer activities taking place on organization's property.

Data Protection Act 2018 and UK GDPR: Governs the collection and processing of volunteer personal data. Organizations must comply with data protection principles and responsibilities.

The Compensation Act 2006: Provides framework for understanding scope of liability in voluntary activities and circumstances where compensation may be sought.

Duty of Care Principle: Common law principle requiring organizations to take reasonable care to avoid causing injury or loss to volunteers.

Reasonable Foreseeability: Legal principle requiring organizations to anticipate and prevent reasonably foreseeable risks to volunteers.

Negligence: Legal principle establishing liability for breach of duty of care resulting in harm or loss.

Volenti non fit injuria: Legal doctrine meaning 'voluntary assumption of risk' - relevant when volunteers knowingly accept certain risks inherent in their activities.

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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