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Student Complaint Policy
"Need a Student Complaint Policy for a new private online college launching in January 2025, with specific focus on digital learning environments and international students studying remotely."
1. Introduction and Purpose: Outlines the policy's scope and objectives, including regulatory context and commitment to fair complaint handling
2. Definitions: Defines key terms used throughout the policy including 'complaint', 'complainant', 'working days', and types of complaints
3. Scope and Eligibility: Details who can make complaints and what issues are covered or excluded by the policy
4. Principles: Core values and approaches governing complaint handling, including fairness, timeliness, and confidentiality
5. Complaint Procedure Stages: Step-by-step process for handling complaints, from informal resolution to formal investigation and appeal
6. Timeframes: Specific time limits for filing complaints, institutional responses, and appeals
7. Rights and Responsibilities: Details the obligations and rights of complainants, staff, and the institution during the complaint process
1. Group Complaints: Procedures for handling complaints submitted by multiple students about the same issue
2. International Student Provisions: Special considerations and additional support for international students making complaints
3. Third Party Representation: Guidelines for when and how students can be represented by third parties in the complaints process
1. Complaint Form Template: Standard form for students to submit formal complaints
2. Process Flowchart: Visual diagram showing the stages and timeline of the complaint procedure
3. Contact Information: List of relevant departments, officers, and external bodies involved in complaint handling
4. Appeal Form Template: Standard form for appealing decisions made during the complaint process
5. External Bodies Reference: Information about external appeal bodies and when/how to escalate complaints externally
Authors
Academic Judgment
Appellant
Complaint
Complainant
Completion of Procedures Letter
Consumer Protection Legislation
Early Resolution
Formal Complaint
Group Complaint
Informal Resolution
Investigation Officer
Mediation
Office of the Independent Adjudicator (OIA)
Partner Institution
Protected Characteristics
Reasonable Adjustments
Representative
Student
Support Person
Third Party
Time Limits
Vexatious Complaint
Working Days
Eligibility
Confidentiality
Data Protection
Time Limits
Informal Resolution
Formal Complaints Procedure
Investigation Process
Appeals Process
Group Complaints
Mediation
Vexatious Complaints
Support and Representation
Record Keeping
External Review
Monitoring and Reporting
Equality and Diversity
Communication
Alternative Formats
Policy Review
Related Policies
Responsibilities
Timescales
Remedies and Redress
Third Party Complaints
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