Standard Invoice for the United Kingdom

Standard Invoice Template for England and Wales

A Standard Invoice is a formal commercial document issued by a supplier to a buyer, detailing the goods or services provided, their quantities, prices, and payment terms. Under English and Welsh law, it serves as a legally binding request for payment and must comply with various regulations including the Value Added Tax Act 1994 and the Companies Act 2006. The document forms an essential part of business record-keeping and can be used as evidence in legal proceedings regarding payment disputes.

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What is a Standard Invoice?

A Standard Invoice is a fundamental business document used across all commercial sectors in England and Wales. It serves as an official request for payment and provides documentary evidence of a transaction between parties. The document must comply with UK legislation, particularly regarding VAT requirements, company information display, and electronic commerce regulations. Standard Invoices typically include detailed information about the supplier, customer, goods or services provided, payment terms, and tax implications. They are essential for maintaining accurate financial records, ensuring timely payments, and meeting legal obligations for both parties involved in the transaction.

What sections should be included in a Standard Invoice?

1. Invoice Header: Company name, logo, and 'Invoice' clearly marked

2. Invoice Details: Invoice number, date, and payment due date

3. Supplier Details: Full company name, address, registration number, VAT number if applicable

4. Customer Details: Full name and address of the customer

5. Description of Goods/Services: Itemized list with quantities and unit prices

6. Payment Information: Total amount, VAT breakdown, payment terms and methods

What sections are optional to include in a Standard Invoice?

1. Purchase Order Reference: Reference number for customer's purchase order system, used when customer has provided a PO number

2. Delivery Details: Shipping address and delivery information when goods are physically delivered to a different address

3. Special Payment Terms: Any non-standard payment arrangements agreed between parties

What schedules should be included in a Standard Invoice?

1. Delivery Note: Proof of delivery documentation

2. Timesheet: Detailed breakdown of time-based services

3. Supporting Documentation: Any additional documentation supporting the charges

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Cost

Free to use

Relevant legal definitions

Clauses

Payment Terms
Pricing
Late Payment Interest
Delivery Terms
VAT Provisions
Settlement Discount
Credit Terms
Bank Details
Return Policy
Cancellation Terms
Payment Methods
Due Date
Currency
Dispute Resolution
Retention of Title

Relevant Industries

Automotive
Transportation
Private Sales
Auction Houses

Relevant Teams

Sales
Legal
Operations
Finance
Administration

Relevant Roles

Car Sales Manager
Fleet Manager
Automotive Legal Advisor
Dealership Administrator
Vehicle Registration Officer

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Printable Mechanic Invoice

A legally compliant mechanic's invoice template for use in England and Wales, designed to document automotive repairs and services.

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What is a Standard Invoice?

What sections should be included in a Standard Invoice?

What sections are optional to include in a Standard Invoice?

What schedules should be included in a Standard Invoice?

Authors

Alex Denne

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