A Standard Invoice is a fundamental business document used in Australian commercial transactions to request payment for goods or services provided. This document must comply with Australian taxation laws, particularly regarding GST requirements, and includes essential elements such as unique invoice number, ABN, GST amount, and payment terms. The standard invoice serves multiple purposes: it acts as a formal payment request, provides tax documentation, and serves as a business record for both parties. It must be retained for at least five years according to ATO requirements and can be issued either in paper or electronic format, subject to the Electronic Transactions Act 1999. The document is crucial for business record-keeping, tax reporting, and maintaining clear financial trails in commercial relationships.
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1. Invoice Header: Contains invoice number, date, ABN, and whether it's a tax invoice
2. Supplier Details: Full legal name, ABN, business address, and contact information of the supplier
3. Customer Details: Full legal name, ABN (if applicable), billing address of the customer
4. Payment Details: Payment terms, due date, and banking/payment method information
5. Item Description: Detailed list of goods/services provided, including quantities and unit prices
6. Calculation Summary: Subtotal, GST amount, and total amount payable
7. Payment Terms Statement: Standard payment terms and conditions
8. GST Statement: Required statement for tax purposes regarding GST inclusion
1. Purchase Order Reference: Include when customer has provided a PO number or reference
2. Project Details: When the invoice relates to a specific project or contract
3. Delivery Details: When goods are physically shipped to a different address
4. Special Payment Instructions: For non-standard payment arrangements or international payments
5. Discount Terms: When early payment or volume discounts apply
6. Service Period: For recurring services or time-based billing
7. Additional Notes: For special conditions or customer-specific requirements
1. Itemized Breakdown: Detailed breakdown of complex line items or time-based services
2. Rate Card: Referenced pricing schedule for multiple items or services
3. Delivery Documentation: Proof of delivery or service completion details
4. Supporting Calculations: Detailed calculations for complex pricing or variations
Relevant legal definitions
Clauses
Relevant Industries
Retail
Manufacturing
Professional Services
Construction
Technology
Healthcare
Education
Hospitality
Transportation
Agriculture
Mining
Financial Services
Real Estate
Telecommunications
Energy
Media and Entertainment
Relevant Teams
Finance
Accounts Receivable
Accounts Payable
Treasury
Billing
Administration
Sales Operations
Credit Control
General Accounting
Financial Planning & Analysis
Relevant Roles
Accounts Receivable Officer
Accounts Payable Officer
Bookkeeper
Accountant
Finance Manager
Financial Controller
Business Owner
Office Manager
Finance Director
Credit Controller
Billing Coordinator
Treasury Manager
Chief Financial Officer
Sales Administrator
Finance Administrator
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