Severance Letter Template for England and Wales

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Severance Letter Template Free

I need a Severance Letter Template Free to terminate a senior software developer's employment due to restructuring, including a generous severance package and garden leave provisions starting March 2025, while ensuring all post-employment restrictions are clearly outlined.

Document background
The Severance Letter Template Free is a essential document used when terminating employment relationships in England and Wales. It serves as a formal communication tool that outlines the terms of separation, including financial arrangements, notice periods, and post-employment obligations. The template is designed to comply with UK employment legislation, including the Employment Rights Act 1996 and the Equality Act 2010, while providing clear information about severance payments, tax implications, and the return of company property. This document is particularly crucial for ensuring legal compliance and maintaining professional relationships during employment termination.
Suggested Sections

1. Date and Address Block: Formal letter heading with employee's details and date

2. Termination Date: Clear statement of when employment will end

3. Payment Details: Breakdown of final salary, notice pay, and severance amount

4. Tax Treatment: Explanation of tax implications for different payment elements

5. Company Property: Requirements for returning company assets

6. Reference Provision: Details about future employment references

Optional Sections

1. Garden Leave: Used when employee will not work during notice period but remains employed

2. Post-Employment Restrictions: Reminder of existing restrictive covenants that continue after employment

3. Outplacement Support: Details of career transition services offered by the company

Suggested Schedules

1. Payment Calculation Schedule: Detailed breakdown of all payment components including salary, notice pay, and statutory payments

2. Company Property Checklist: Comprehensive list of company items to be returned before departure

3. Benefits Summary: Details of benefit termination dates and continuation options post-employment

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Industries

Employment Rights Act 1996: Primary legislation governing statutory notice periods, redundancy payments, and unfair dismissal provisions

Equality Act 2010: Legislation ensuring protection against discrimination and equal treatment requirements in employment matters

Income Tax Act 2007: Legislation governing tax treatment of severance payments, including the £30,000 tax-free threshold for qualifying termination payments

Income Tax (Earnings and Pensions) Act 2003: Additional tax legislation specifically dealing with employment-related payments and pensions

National Insurance Contributions Legislation: Rules governing NIC treatment of termination payments and benefits

Employment Protection (Consolidation) Act 1978: Historical legislation providing foundation for current employment protections

Trade Union and Labour Relations (Consolidation) Act 1992: Legislation governing collective labor rights and consultation requirements

Notice Period Requirements: Legal requirements for notice periods and payment in lieu of notice (PILON) calculations

Statutory Redundancy Calculations: Mathematical formulae and rules for calculating statutory redundancy payments

Holiday Pay Regulations: Rules regarding accrual and payment of outstanding holiday pay upon termination

Confidentiality Obligations: Legal framework for ongoing confidentiality requirements post-employment

Post-termination Restrictions: Legal principles governing restrictive covenants and their enforceability

Company Property Rules: Legal requirements regarding return of company property and intellectual property rights

Settlement Agreement Requirements: Statutory requirements for valid settlement agreements including independent legal advice

Tax Treatment Guidelines: HMRC guidelines on tax treatment of various components of severance packages

Claims Waiver Requirements: Legal framework for valid waivers of employment claims

ACAS Code of Practice: Statutory code providing guidance on disciplinary and grievance procedures

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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