Massage Client Record Card Template for England and Wales

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Key Requirements PROMPT example:

Massage Client Record Card Template

I need a Massage Client Record Card Template for my new wellness clinic opening in March 2025, which must comply with UK GDPR and include comprehensive medical history sections suitable for both sports massage and therapeutic massage clients.

Document background
The Massage Client Record Card Template is an essential document for massage therapists operating in England and Wales, designed to maintain accurate and compliant client records. It serves multiple purposes: ensuring legal compliance with UK GDPR and healthcare regulations, documenting client consent and medical history, tracking treatment progress, and maintaining professional standards. The template should be completed for each new client and updated regularly throughout their treatment journey, containing vital information about their health status, treatment preferences, and session records.
Suggested Sections

1. Personal Information: Client's basic contact details including name, address, phone, email, date of birth, emergency contact

2. Medical History: Current and past medical conditions, medications, surgeries, injuries, allergies and contraindications

3. Consent Declaration: Client's informed consent for treatment and data processing under GDPR requirements

4. Treatment Record: Details of each treatment session including date, type of massage, areas treated, pressure used, and therapist observations

5. Privacy Notice: Information about how personal data will be collected, stored, used and protected in compliance with UK GDPR

Optional Sections

1. Lifestyle Information: Optional section for details about occupation, exercise habits, stress levels, and general lifestyle factors affecting health

2. Treatment Preferences: Optional section for recording client's preferred pressure, areas to focus on or avoid, and other treatment preferences

3. Photographic Consent: Optional section for obtaining consent for before/after photographs if needed for treatment tracking

Suggested Schedules

1. Treatment Pricing Schedule: Current pricing structure for different types of massage treatments and session durations

2. Aftercare Instructions: Standard post-treatment care guidelines and recommendations for clients

3. Consultation Notes: Detailed notes template for initial consultation and ongoing treatment observations

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Industries

UK GDPR and Data Protection Act 2018: Primary legislation governing the collection, storage, processing and protection of personal and sensitive health data. Essential for ensuring client data privacy and security in massage records.

Consumer Rights Act 2015: Legislation ensuring fair treatment of clients and transparency in service provision. Relevant for terms of service and client rights documentation in massage records.

Consumer Protection from Unfair Trading Regulations 2008: Regulations protecting clients from unfair business practices. Important for ensuring transparent and fair communication in client documentation.

Health and Safety at Work Act 1974: Core legislation ensuring safe working practices and environments. Relevant for risk assessment documentation and safety protocols in massage practice.

Management of Health and Safety at Work Regulations 1999: Detailed regulations for risk assessment and safety management. Important for documenting safety procedures and risk assessments in massage practice.

Professional Body Requirements: Standards set by bodies like GCMT, FHT, and CNHC. Essential for maintaining professional compliance and best practices in massage therapy documentation.

Access to Health Records Act 1990: Legislation governing the maintenance and access rights to medical records. Relevant for proper record-keeping and client access to their massage therapy records.

Equality Act 2010: Legislation ensuring non-discriminatory practices and reasonable accommodations. Important for inclusive and accessible service provision in massage therapy.

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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