Invoice Statement Template for England and Wales

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Key Requirements PROMPT example:

Invoice Statement Template

I need an Invoice Statement Template for my UK-based consulting business that includes automatic VAT calculation features and multiple currency support, as we frequently work with international clients and need to ensure compliance with HMRC regulations for the 2025 tax year.

Document background

The Invoice Statement Template is designed for businesses operating under English and Welsh jurisdiction who need to issue professional, legally compliant invoices. This document type is essential for maintaining accurate financial records, ensuring VAT compliance, and establishing clear payment terms with customers. The template includes all mandatory elements required by UK law, including VAT details, payment terms, and company information. It serves as a crucial tool for businesses of all sizes, helping them maintain professional standards in their billing processes while ensuring compliance with UK tax authorities and commercial regulations.

Suggested Sections

1. Invoice Header: Company details including business name, address, registration number, contact information and VAT registration number

2. Client Information: Full legal name, billing address, and contact details of the client/recipient

3. Invoice Details: Invoice number, date of issue, due date, and any reference numbers

4. Product/Service Details: Itemized list of products/services with descriptions, quantities, unit prices, and subtotals

5. Payment Summary: Subtotal, VAT breakdown, any discounts or adjustments, and final total amount due

6. Payment Information: Bank account details, accepted payment methods, and payment terms

7. Legal Notices: Standard legal text including late payment terms, statutory rights, and any applicable disclaimers

Optional Sections

1. Purchase Order Reference: Section for including client purchase order numbers and related procurement references

2. Project Details: Additional information about specific project or matter references when billing is project-based

3. Discount Information: Detailed breakdown of any applied discounts, promotions, or special pricing arrangements

4. Delivery Information: Details about delivery arrangements, shipping addresses, and delivery terms if physical goods are involved

Suggested Schedules

1. Time Sheet Schedule: Detailed breakdown of time spent on services, including dates, personnel, and activities

2. Service Level Details: Detailed metrics and performance indicators for service-based billing

3. Supporting Documentation: Additional documentation evidencing work completed or goods delivered

4. VAT Breakdown Schedule: Detailed breakdown of VAT calculations and applications for complex billing scenarios

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Retail
Professional Services
Manufacturing
Construction
Technology
Healthcare
Education
Consulting
Financial Services
Hospitality

Relevant Teams

Finance
Accounting
Administration
Operations
Sales
Commercial
Credit Control
Revenue
Billing
Treasury

Relevant Roles

Finance Manager
Accounts Receivable Clerk
Billing Coordinator
Financial Controller
Accountant
Business Owner
Office Manager
Bookkeeper
Credit Controller
Finance Director

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