Certificate Of Employment Details for the United Kingdom

Certificate Of Employment Details Template for England and Wales

A Certificate of Employment Details is a formal document required under English and Welsh law that outlines the key terms and conditions of employment between an employer and employee. It serves as a legal record of employment particulars as mandated by the Employment Rights Act 1996 and must be provided to employees within two months of starting employment. The document includes essential information such as pay, hours, holiday entitlement, and other statutory requirements.

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What is a Certificate Of Employment Details?

The Certificate of Employment Details is a crucial document required by law in England and Wales that formalizes the employment relationship. It must be issued in compliance with Section 1 of the Employment Rights Act 1996, which mandates that employers provide written particulars of employment to their employees. This certificate serves as evidence of the employment relationship and includes mandatory information such as start date, salary, working hours, holiday entitlement, and other key terms. Recent legislation requires that the Certificate of Employment Details must be provided on or before the first day of employment, making it an essential document in the onboarding process.

What sections should be included in a Certificate Of Employment Details?

1. Employee Details: Full name, address, and relevant personal information of the employee

2. Employer Details: Company name, registered address, and contact information of the employer

3. Employment Start Date: Confirmation of when employment began, including any continuous employment details

4. Job Title and Duties: Position title and main responsibilities of the role

5. Salary Information: Pay rate, frequency, method of payment, and any deductions

6. Working Hours: Standard hours, days of work, and break entitlements

7. Holiday Entitlement: Annual leave allocation, rules for booking, and public holiday arrangements

8. Notice Period: Required notice periods for termination by either party

What sections are optional to include in a Certificate Of Employment Details?

1. Probationary Period: Details of any initial trial period, including duration and conditions (if applicable)

2. Benefits Package: Additional benefits such as healthcare, pension, life insurance (if offered)

3. Commission Structure: Details of commission or performance-related pay (for sales or commission-based roles)

4. Flexible Working Arrangements: Details of any agreed flexible working patterns or arrangements

5. Place of Work: Specification of work location, including any mobility clauses or remote working arrangements

What schedules should be included in a Certificate Of Employment Details?

1. Schedule 1 - Job Description: Detailed outline of role responsibilities and expectations

2. Schedule 2 - Company Policies: Reference to and summary of relevant workplace policies

3. Schedule 3 - Benefits Details: Comprehensive explanation of benefits package and eligibility conditions

4. Schedule 4 - Data Protection: Information about how personal data will be processed and stored

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

England and Wales

Publisher

Genie AI

Cost

Free to use
Industries

Employment Rights Act 1996: Primary legislation governing written particulars of employment, including Section 1 requirements for mandatory information, and timing requirements for providing the employment statement

Equality Act 2010: Ensures non-discriminatory terms and conditions in employment and protects against discrimination based on protected characteristics

Working Time Regulations 1998: Regulates working hours, rest breaks, and holiday entitlement requirements that must be specified in employment documentation

National Minimum Wage Act 1998: Sets out requirements for wage rates compliance that must be considered in employment terms

Data Protection Act 2018 and UK GDPR: Governs personal data handling and privacy considerations in employment documentation

Part-time Workers Regulations 2000: Ensures prevention of less favorable treatment for part-time workers in employment terms

Fixed-term Employees Regulations 2002: Provides protection against less favorable treatment for fixed-term contract employees

Immigration, Asylum and Nationality Act 2006: Sets out right to work requirements that must be verified in employment

Good Work Plan 2020: Recent amendments requiring additional particulars in written statements and day-one provision of employment documentation

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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