Catering Quotation for the United Kingdom

Catering Quotation Template for England and Wales

A comprehensive catering quotation template designed for use in England and Wales, compliant with UK food safety regulations and consumer protection laws. This document provides a structured format for catering businesses to present their services, pricing, and terms to potential clients. It includes detailed sections for menu options, pricing breakdowns, service specifications, and necessary legal disclaimers while adhering to local food safety and consumer protection requirements.

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What is a Catering Quotation?

The Free Catering Quotation Template is designed to help catering businesses in England and Wales present professional and legally compliant service proposals to potential clients. It serves as a comprehensive tool for outlining catering services, costs, and terms while ensuring compliance with UK food safety regulations, consumer protection laws, and business practices. The template includes essential elements such as menu options, pricing structures, service details, and terms and conditions, making it suitable for various catering scenarios from corporate events to private functions.

What sections should be included in a Catering Quotation?

1. Company Information: Catering company details including business name, registration numbers, contact information and food safety certifications

2. Client Details: Customer contact information including name, address, phone, email and event coordinator details

3. Event Specifications: Detailed event information including date, time, location, number of guests, service type and duration

4. Menu Options: Comprehensive food and beverage offerings with detailed descriptions and pricing per person

5. Pricing Breakdown: Itemized costs including food, beverages, service staff, equipment, VAT and any additional charges

What sections are optional to include in a Catering Quotation?

1. Equipment Hire: Details of additional equipment rental options including tables, chairs, linens, cutlery, and serving equipment

2. Staff Services: Additional staffing options including servers, bartenders, and kitchen staff with associated costs

3. Dietary Requirements: Special menu adaptations and alternatives for various dietary restrictions and preferences

What schedules should be included in a Catering Quotation?

1. Terms and Conditions: Standard terms including booking process, cancellation policy, payment terms, and liability limitations

2. Allergen Information Sheet: Comprehensive allergen information for all menu items in compliance with Food Information Regulations

3. Service Level Agreement: Detailed outline of service standards, timing, and delivery expectations

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Cost

Free to use

Relevant legal definitions

Clauses

Relevant Industries

Hospitality
Event Management
Food Service
Corporate Services

Relevant Teams

Sales
Operations
Finance
Legal
Customer Service

Relevant Roles

Catering Manager
Events Coordinator
Sales Manager
Operations Director
Business Development Manager
Contract Manager

Industries

Consumer Rights Act 2015: Key legislation governing consumer rights, including the provision of services, quality standards, and remedies for breach of contract in catering services

Consumer Contracts Regulations 2013: Regulations covering information requirements and cancellation rights for contracts between traders and consumers, including off-premises catering contracts

Consumer Protection from Unfair Trading Regulations 2008: Prohibits unfair commercial practices between traders and consumers, ensuring transparent and fair business practices in catering quotes

Food Safety Act 1990: Primary legislation ensuring food safety and consumer protection in food preparation and service

Food Information Regulations 2014: Regulations requiring clear information about food content, allergens, and nutritional information in catering services

Food Safety and Hygiene (England) Regulations 2013: Specific regulations for England governing food hygiene standards in food preparation and service

Food Hygiene (Wales) Regulations 2006: Specific regulations for Wales governing food hygiene standards in food preparation and service

Supply of Goods and Services Act 1982: Legislation governing contracts for the supply of goods and services, including implied terms about quality and fitness for purpose

Unfair Contract Terms Act 1977: Controls the use of unfair terms in contracts, particularly those limiting liability or consumer rights

Limitations Act 1980: Sets time limits for bringing legal claims and affects payment terms and enforcement of contracts

Health and Safety at Work Act 1974: Ensures health and safety standards in workplace settings, including catering environments

Food Premises Registration Regulations 1991: Requirements for registration of food business premises with local authorities

UK GDPR: Data protection legislation governing the collection and processing of personal data in business operations

Data Protection Act 2018: UK's implementation of data protection requirements, complementing UK GDPR

EU Food Information for Consumers Regulation No.1169/2011: Detailed requirements for food information and allergen labeling, retained in UK law post-Brexit

Price Marking Order 2004: Regulations ensuring clear and transparent pricing in consumer contracts

VAT Act 1994: Legislation governing VAT obligations and requirements in catering services and quotations

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What is a Catering Quotation?

What sections should be included in a Catering Quotation?

What sections are optional to include in a Catering Quotation?

What schedules should be included in a Catering Quotation?

Authors

Alex Denne

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