Catering Contract Agreement for the United Kingdom

Catering Contract Agreement Template for England and Wales

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Catering Contract Agreement

"I need a Catering Contract Agreement for my hotel chain to engage a catering company for providing breakfast and lunch services across our three London locations, with service to commence from March 2025 and including specific provisions for allergen management and sustainability practices."

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What is a Catering Contract Agreement?

A Catering Contract Agreement is essential when establishing a formal arrangement for food service provision. This document, governed by English and Welsh law, outlines the responsibilities and obligations of both the catering provider and client. It includes crucial details about food safety compliance, service standards, pricing structures, and liability provisions. The agreement is particularly important for ensuring compliance with UK food safety regulations and protecting both parties' interests in the catering arrangement. It should be used whenever professional catering services are being provided, whether for one-off events or ongoing service provision.

What sections should be included in a Catering Contract Agreement?

1. 1. Parties: Details of the catering service provider and the client

2. 2. Background: Context of the agreement and brief description of the services

3. 3. Definitions: Key terms used throughout the agreement

4. 4. Services: Detailed description of catering services to be provided

5. 5. Term and Termination: Duration of agreement and termination provisions

6. 6. Payment Terms: Pricing, invoicing, and payment conditions

7. 7. Food Safety and Hygiene: Compliance with food safety regulations and standards

8. 8. Staff and Training: Requirements for staff qualifications and training

9. 9. Insurance and Liability: Insurance requirements and liability provisions

What sections are optional to include in a Catering Contract Agreement?

1. Alcohol Service: Required when alcohol service is included in the catering services

2. Equipment Provision: Details of equipment provided by either party and maintenance responsibilities

3. Venue Requirements: Specific venue-related obligations and requirements for service delivery

4. Exclusivity: Terms of exclusive service provision and any territorial restrictions

What schedules should be included in a Catering Contract Agreement?

1. Schedule 1: Service Specifications: Detailed description of menu options and service standards

2. Schedule 2: Pricing Schedule: Detailed pricing for different service options

3. Schedule 3: Staff Qualifications: Required qualifications and certifications for staff

4. Schedule 4: Health and Safety Procedures: Detailed health and safety protocols

5. Appendix A: Food Safety Certificates: Copies of relevant food safety certifications

6. Appendix B: Insurance Certificates: Copies of required insurance policies

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Hospitality
Corporate Services
Education
Healthcare
Events Management

Relevant Teams

Operations
Procurement
Legal
Finance
Facilities
Commercial
Risk & Compliance

Relevant Roles

Catering Manager
Operations Director
Events Manager
Procurement Manager
Facilities Manager
Food Safety Officer
Contract Manager
Commercial Director

Industries

Food Safety Act 1990: Primary legislation governing food safety and consumer protection in relation to food products in England and Wales. Sets out basic food safety requirements and offenses.

Food Safety and Hygiene (England) Regulations 2013: Detailed regulations for food hygiene, including requirements for food preparation areas, equipment, and handling procedures.

Food Information Regulations 2014: Regulations governing food labeling, allergen information, and nutritional content disclosure requirements.

General Food Law Regulation (EC) 178/2002: EU regulation (retained in UK law) establishing fundamental principles of food safety and traceability requirements.

Health and Safety at Work Act 1974: Primary legislation for workplace health and safety, setting out employers' responsibilities to ensure safe working environments.

Management of Health and Safety at Work Regulations 1999: Detailed requirements for workplace risk assessments and safety management systems.

Food Hygiene (England) Regulations 2006: Specific requirements for food hygiene practices and controls in food preparation environments.

Working Time Regulations 1998: Regulations governing working hours, breaks, and rest periods for employees in the catering industry.

National Minimum Wage Act 1998: Legislation ensuring minimum pay requirements for workers in the catering sector.

Equality Act 2010: Protection against discrimination in employment and service provision on grounds of protected characteristics.

Supply of Goods and Services Act 1982: Legislation governing contracts for the supply of goods and services, including implied terms about quality and fitness for purpose.

Consumer Rights Act 2015: Key consumer protection legislation affecting contracts with individual customers.

Unfair Contract Terms Act 1977: Legislation controlling unfair terms in contracts, particularly exclusion clauses and limitations of liability.

Environmental Protection Act 1990: Legislation covering waste management and environmental protection requirements for catering operations.

Control of Substances Hazardous to Health Regulations 2002: Regulations governing the use and storage of cleaning chemicals and other hazardous substances in catering environments.

Licensing Act 2003: Legislation governing the sale and supply of alcohol, relevant if alcohol service is included in catering services.

UK GDPR: Data protection legislation governing the processing of personal data of customers and employees.

Data Protection Act 2018: UK's implementation of data protection requirements, working alongside UK GDPR.

Employers' Liability (Compulsory Insurance) Act 1969: Requirement for employers to maintain insurance against liability for injury or disease to their employees.

EU Food Information for Consumers Regulation No.1169/2011: Detailed requirements for food information and allergen labeling (retained in UK law post-Brexit).

Waste (England and Wales) Regulations 2011: Specific requirements for waste collection, disposal, and recycling in catering operations.