Subcontractor Evaluation Form Template for Denmark

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Subcontractor Evaluation Form

I need a Subcontractor Evaluation Form for our construction company's quarterly assessments in Copenhagen, focusing heavily on safety compliance and quality management, with specific sections for evaluating heavy machinery operation and site management.

What is a Subcontractor Evaluation Form?

The Subcontractor Evaluation Form is a critical document used in Danish business operations to systematically assess and document subcontractor performance. It is designed to meet the requirements of Danish legislation, including the Working Environment Act and relevant industry regulations. The form should be used regularly throughout project execution and upon project completion to evaluate subcontractors' adherence to quality standards, safety requirements, and contractual obligations. It includes comprehensive evaluation criteria, scoring mechanisms, and space for improvement recommendations. This document is particularly important in industries with complex supply chains and where subcontractor performance directly impacts project success. The form helps organizations maintain consistent evaluation standards while ensuring compliance with Danish regulatory requirements and industry best practices.

What sections should be included in a Subcontractor Evaluation Form?

1. Subcontractor Information: Basic details including company name, registration number, contact information, and years in business

2. Evaluation Period: Timeframe covered by the evaluation and date of assessment

3. Project Details: Information about the specific project(s) being evaluated

4. Performance Criteria: Core evaluation areas including quality of work, timeliness, cost management, and communication

5. Health and Safety Assessment: Evaluation of compliance with health and safety regulations and incident records

6. Quality Management: Assessment of quality control processes and consistency of deliverables

7. Resource Management: Evaluation of workforce management, equipment maintenance, and material handling

8. Compliance and Documentation: Assessment of regulatory compliance and required documentation maintenance

9. Financial Performance: Evaluation of cost control, invoicing accuracy, and financial stability

10. Overall Rating: Final scoring and performance classification

11. Recommendations: Future engagement recommendations and required improvements

What sections are optional to include in a Subcontractor Evaluation Form?

1. Environmental Performance: Optional section for projects with significant environmental aspects or when evaluating sustainability practices

2. Innovation and Technology: Optional assessment of technological capabilities and innovative solutions, relevant for technical projects

3. Social Responsibility: Optional evaluation of community engagement and social impact, particularly relevant for public projects

4. Security Assessment: Optional section for projects involving sensitive information or high-security requirements

5. Cultural Fit: Optional evaluation of alignment with organization culture, relevant for long-term partnerships

What schedules should be included in a Subcontractor Evaluation Form?

1. Schedule A - Scoring Matrix: Detailed scoring criteria and weightings for each evaluation category

2. Schedule B - Performance Metrics: Specific KPIs and measurement methods used in the evaluation

3. Schedule C - Required Certificates: List of mandatory certifications and compliance documents

4. Schedule D - Incident Report Form: Template for recording any health, safety, or quality incidents

5. Appendix 1 - Previous Evaluations: Historical performance data and previous evaluation results

6. Appendix 2 - Improvement Plan Template: Format for documenting required improvements and action plans

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Construction

Manufacturing

Information Technology

Engineering

Energy

Transportation

Healthcare

Telecommunications

Maritime

Renewable Energy

Oil and Gas

Infrastructure

Professional Services

Relevant Teams

Procurement

Operations

Quality Assurance

Health and Safety

Project Management

Contract Administration

Risk Management

Supply Chain

Vendor Management

Compliance

Technical Operations

Relevant Roles

Project Manager

Construction Manager

Procurement Manager

Quality Assurance Manager

Site Supervisor

Contract Administrator

Health and Safety Manager

Operations Director

Supply Chain Manager

Compliance Officer

Risk Manager

Technical Director

Chief Operations Officer

Vendor Manager

Facilities Manager

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Let's create your Subcontractor Evaluation Form

What is a Subcontractor Evaluation Form?

What sections should be included in a Subcontractor Evaluation Form?

What sections are optional to include in a Subcontractor Evaluation Form?

What schedules should be included in a Subcontractor Evaluation Form?

Authors

Alex Denne

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