Software Evaluation Form Template for Denmark

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Software Evaluation Form

I need a Software Evaluation Form for testing a healthcare patient management system in January 2025, complying with Danish healthcare data protection requirements and including specific provisions for handling sensitive patient data during the evaluation period.

What is a Software Evaluation Form?

The Software Evaluation Form is a critical document used when organizations need to assess software solutions before making a purchasing or implementation decision. This agreement, governed by Danish law, provides a structured framework for conducting software evaluations while ensuring compliance with local regulations, including the Danish Data Protection Act and Copyright Act. The document typically includes evaluation scope, testing parameters, access rights, confidentiality obligations, and reporting requirements. It's particularly important in the Danish business context where data protection and intellectual property rights are strictly regulated. The Software Evaluation Form helps protect both the software provider's proprietary rights and the evaluating organization's interests during the assessment period, while establishing clear guidelines for feedback and potential future engagement.

What sections should be included in a Software Evaluation Form?

1. Parties: Identification of the software provider and the evaluating organization

2. Background: Context of the software evaluation and purpose of the agreement

3. Definitions: Key terms used throughout the document including technical terminology

4. Scope of Evaluation: Detailed description of what aspects of the software will be evaluated

5. Evaluation Period: Duration of the evaluation period and key milestone dates

6. Access and Installation: Terms regarding software access, installation requirements, and technical setup

7. Evaluation Process: Step-by-step process for conducting the evaluation

8. Confidentiality: Obligations regarding confidential information and data protection

9. Intellectual Property: Protection of IP rights and usage limitations during evaluation

10. Feedback and Reporting: Requirements for providing evaluation feedback and formal reports

11. Termination: Conditions for early termination and post-evaluation obligations

12. Liability and Warranties: Limitations of liability and warranty disclaimers

13. Governing Law: Specification of Danish law as governing law and jurisdiction

What sections are optional to include in a Software Evaluation Form?

1. Security Requirements: Specific security measures required during evaluation - include when dealing with sensitive data or systems

2. User Access Management: Details of who can access the software and their permissions - include for multi-user evaluations

3. Payment Terms: Any fees associated with the evaluation - include if the evaluation is not free

4. Support Services: Technical support provisions during evaluation - include if provider offers support

5. Post-Evaluation Rights: Rights to continue using or purchasing the software - include if relevant to commercial arrangement

6. Data Processing Terms: Detailed data processing obligations - include when personal data processing is involved

7. Insurance: Insurance requirements - include for high-value or high-risk evaluations

What schedules should be included in a Software Evaluation Form?

1. Technical Specifications: Detailed technical requirements and specifications of the software

2. Evaluation Criteria: Specific criteria and metrics against which the software will be evaluated

3. Test Scenarios: Specific use cases and scenarios to be tested during evaluation

4. Security Requirements Checklist: Detailed security requirements and compliance checklist

5. Contact Details: Key contacts and escalation procedures for both parties

6. Data Processing Agreement: Detailed data processing terms if personal data is involved

7. Installation Guidelines: Technical instructions for software installation and setup

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Information Technology

Financial Services

Healthcare

Manufacturing

Retail

Professional Services

Education

Public Sector

Telecommunications

Transportation and Logistics

Energy and Utilities

Relevant Teams

Information Technology

Legal

Procurement

Information Security

Risk and Compliance

Software Development

Quality Assurance

Project Management

Operations

Finance

Relevant Roles

IT Director

Chief Technology Officer

Software Development Manager

IT Procurement Manager

Legal Counsel

Information Security Officer

System Administrator

IT Project Manager

Software Engineer

Business Analyst

Compliance Officer

Risk Manager

Technical Architect

Quality Assurance Manager

Procurement Specialist

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Let's create your Software Evaluation Form

What is a Software Evaluation Form?

What sections should be included in a Software Evaluation Form?

What sections are optional to include in a Software Evaluation Form?

What schedules should be included in a Software Evaluation Form?

Authors

Alex Denne

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